Live Events Contracts Specialist

Aeg-Worldwide; New York (NY); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with company match

Job summary

AEG Presents in New York is seeking a Contract Administrator to work with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. You will also assist with wire requests and deposits for artists and venues and verify venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

This role emphasizes contract lifecycle management, collaboration with Sales, Finance and Legal,

Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years of related work experience
• Paralegal, legal experience preferred
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documentation
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure
• Interest/knowledge of music industry preferred

Responsibilities

• Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
• Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
• Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
• Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
• Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
• Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
• Train and mentor new employees on contract administration processes, systems, and best practices.
• Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
• Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division

Skills

Contract administration

Attention to detail

Communication skills

Education

High School Diploma

BA/BS Degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

AEG Presents in New York is seeking a Contract Administrator to work with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. You will also assist with wire requests and deposits for artists and venues and verify venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

This role emphasizes contract lifecycle management, collaboration with Sales, Finance and Legal,