Live Event Operations Specialist

AEG Worldwide; New York (NY); On-site; USD 39,000 - 45,000; Part time

Benefits offered by this job

Part-time benefits eligibility

Job summary

AEG Worldwide in New York, NY seeks an Operations Coordinator to organize venue events, liaise between third parties, show staff and the venue for successful execution of contracts and directives.

The role requires 2-4 years of related experience, venue operations familiarity, and strong MS Office skills. You will handle quotes, contracts, setup logistics and communications across teams and stakeholders.

Qualifications

• High School Diploma or equivalent; BA/BS preferred.
• 2-4 years of related work experience.
• Experience with venue operations.
• Proficiency in Microsoft Office.
• Excellent written and verbal communication.

Responsibilities

• Collect quotes, draft contracts and submit to vendors; edits as needed.
• Oversee exhibitors selection; manage day-of-show setup with site crew.
• Coordinate with Accounting for show settlements and transfers.
• Create operations notes detailing all setup requirements and deadlines.
• Distribute executed artist contracts to talent agents and supervisors.
• Create road packs and vendor contracts; coordinate with venue staff.
• Maintain positive relationships with third-party vendors and exhibitors.
• Assist General Manager with event management communications.
• Assist with special projects and events as assigned.

Skills

Strong communication

Interpersonal skills

Fast-paced work style

Organizational skills

Education

High School Diploma

BA/BS Degree preferred

Tools

Microsoft Office

Job description

AEG Worldwide in New York, NY seeks an Operations Coordinator to organize venue events, liaise between third parties, show staff and the venue for successful execution of contracts and directives.

The role requires 2-4 years of related experience, venue operations familiarity, and strong MS Office skills. You will handle quotes, contracts, setup logistics and communications across teams and stakeholders.