Live Events Contract Specialist

AEG; New York (NY); Sur place; USD 38 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision insurance

Paid holidays, vacation & sick time

401k with employer match

Résumé du poste

AEG is seeking a Contract Administrator to support the Special Events division in New York. You will work with legal, operations, accounting, and production teams to review agreements for artists, venues, sponsors, and vendors, and to process wire requests and deposits as needed.

You’ll ensure insurance and contract obligations are met on a per-event basis. You’ll draft and review venue licenses and ancillary contracts, coordinate with internal stakeholders, and maintain organized files while

Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred).
• 2-4 years Of related work experience.
• Paralegal, legal experience preferred.
• Basic knowledge of contract administration and legal language.
• Strong attention to detail and highly organized.
• Ability to compare/analyze documentation.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software.
• Ability to prioritize, multi-task and perform well under pressure.
• Interest/knowledge of music industry preferred.

Responsabilités

• Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
• Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
• Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
• Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
• Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
• Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
• Train and mentor new employees on contract administration processes, systems, and best practices.
• Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
• Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division.

Connaissances

Attention to detail

Organized

Verbal communication

Written communication

Multitasking

Formation

High School Diploma or equivalent

BA/BS Degree preferred

Outils

Excel

Outlook

Word

Adobe software

Description du poste

AEG is seeking a Contract Administrator to support the Special Events division in New York. You will work with legal, operations, accounting, and production teams to review agreements for artists, venues, sponsors, and vendors, and to process wire requests and deposits as needed.

You’ll ensure insurance and contract obligations are met on a per-event basis. You’ll draft and review venue licenses and ancillary contracts, coordinate with internal stakeholders, and maintain organized files while