Contract Administrator - Special Events

AEG Presents; Los Angeles (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid holidays, vacation, and sick time

Company paid basic life insurance

401k with company match

FSA/HSA options

Wellness offerings

Job summary

AEG Presents in Los Angeles seeks a Contract Administrator to support the contract lifecycle for Special Events, coordinating with legal, operations and production teams. You will review venue and sponsor agreements, process wire requests and ensure insurance requirements are met for each event.

You will draft, review, and administer vendor and data-sharing agreements, collaborating with Sales, Finance, and field teams to ensure accuracy and compliance.

Qualifications

• High school diploma or equivalent required; BA/BS preferred.
• 2-4 years of related work experience in contracts or events.
• Paralegal or legal experience preferred.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office and Adobe software; music industry knowledge preferred.

Responsibilities

• Manage full lifecycle of Special Events agreements from drafting to execution.
• Draft and administer ancillary agreements for vendors and sponsors.
• Collaborate with Sales, Finance, Legal and operations to verify contract terms.
• Review insurance certificates and compliance documents from clients and vendors.
• Improve contract administration processes and reporting with field teams.
• Maintain organized event files and contract records.
• Train and mentor new staff on contract processes.
• Serve as primary contact for clients on contractual requirements.
• Identify process improvements to drive efficiency in Special Events.

Skills

Attention to detail

Communication skills

Paralegal experience

Time management

Music industry knowledge

Education

High School Diploma or equivalent

BA/BS degree preferred

Tools

Microsoft Office (Excel/Outlook/Word)

Adobe software

Job description

Company Information

AEG brings music, sports, and live entertainment together to create moments people remember around the world. Each year, more than 100 million fans experience live events across five continents-from global touring, concerts, and festivals to iconic sports and entertainment destinations.

Through our music division, AEG Presents, one of the world's leading operators of tours, concerts, and music festivals, we help shape the sound of now. We work with artists at every stage of their careers to bring live music to life, connecting artists with fans on stages around the world.

Headquartered in Los Angeles, AEG Presents is driven by creativity, innovation, and purpose, and powered by people who want their work to show up in the real world.

If you're ready to help create moments that matter, there's a place for you here. Because it happens here.

Job Summary

The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

• Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
• Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
• Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
• Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
• Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
• Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
• Train and mentor new employees on contract administration processes, systems, and best practices.
• Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
• Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years Of related work experience
• Paralegal, legal experience preferred
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documentation
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure
• Interest/knowledge of music industry preferred

Payscale: $26.39 - $28.85

Bonus:This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.