Litigation Support Specialist (On-Site)

Morgan & Morgan; Gainesville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan in Gainesville, FL is seeking an Administrative Assistant to support a lead attorney and litigation paralegal. The role involves calendar management, filing, document organization, and billing coordination to keep case workflows on track.

Candidates should have a high school diploma (AS or paralegal credentials preferred), 2+ years in a law firm setting, strong multitasking and communication skills, and a readiness to work on-site with the team.

Qualifications

• High school diploma or GED.
• Associates Degree in Paralegal Studies, Bachelor's Degree, or Paralegal Certificate preferred.
• At least 2 years of Administrative Assistant experience in a law firm or corporate legal department.
• Strong organizational and communication skills.

Responsibilities

• Perform administrative duties such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Implement and improve upon administrative processes for more efficient workflow.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements.
• Performs other related duties as assigned to meet the needs of the business

Skills

Administrative support

Legal document management

Client communication

Multitasking

Education

Associate degree in Paralegal Studies

Bachelor's Degree

Paralegal Certificate

Tools

Microsoft Office

Case management software

Job description

Morgan & Morgan in Gainesville, FL is seeking an Administrative Assistant to support a lead attorney and litigation paralegal. The role involves calendar management, filing, document organization, and billing coordination to keep case workflows on track.

Candidates should have a high school diploma (AS or paralegal credentials preferred), 2+ years in a law firm setting, strong multitasking and communication skills, and a readiness to work on-site with the team.