On-Site Litigation Assistant & Case Coordinator

Morgan & Morgan, P.A.; Gainesville (FL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off and holidays

Job summary

Morgan & Morgan, a leading personal injury law firm, seeks an Administrative Assistant to work closely with lead attorneys and a litigation paralegal. This role supports scheduling, filing, billing, and document management across varied practice areas.

The ideal candidate is highly organized, communicates effectively, and thrives in a fast-paced environment at our on-site Gainesville office, contributing to the firm’s client-first mission.

Qualifications

• High school diploma or GED.
• Associates Degree in Paralegal Studies, Bachelor's Degree, or a Paralegal Certificate (preferred).
• Experience in Personal Injury, Workers' Compensation, Premises, First Party or other injury-related practice areas (preferred).
• At least 2 years of experience as an Administrative Assistant, preferably in a law firm or corporate legal department.
• Highly organized with the ability to multitask and manage workload with minimal supervision.
• Strong written and verbal communication skills, including good presentation skills.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Implement and improve upon administrative processes for more efficient workflow.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements.
• Performs other related duties as assigned to meet the needs of the business

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Time management

Education

Associates degree or higher (preferred)

Paralegal certificate / degree (preferred)

Tools

Microsoft Office

Legal billing software

Job description

Morgan & Morgan, a leading personal injury law firm, seeks an Administrative Assistant to work closely with lead attorneys and a litigation paralegal. This role supports scheduling, filing, billing, and document management across varied practice areas.

The ideal candidate is highly organized, communicates effectively, and thrives in a fast-paced environment at our on-site Gainesville office, contributing to the firm’s client-first mission.