On-Site Litigation Assistant – Case Prep & Support

Morgan & Morgan; Florida; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off and holidays

Job summary

Morgan & Morgan is seeking an Administrative Assistant to work closely with a lead attorney and a litigation paralegal in an on-site capacity. You will handle calendar scheduling, file organization, and billing coordination while supporting attorneys and clients in various matters.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Associate’s Degree in Paralegal Studies, Bachelor’s Degree, or Paralegal Certificate preferred.
• 2+ years of Administrative Assistant experience, preferably in a law firm or corporate legal setting.
• Strong written and verbal communication skills; ability to multitask in a fast-paced environment.
• On-site role; office presence helps integrate with the team.

Responsibilities

• Schedule calendar hearings and deadlines, organize case files, and manage logistics.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, and attachments for cases.
• Improve administrative processes for workflow efficiency.
• Collect and organize evidence and legal documents for attorney review.
• Draft and proofread correspondence and legal documents (pleadings, contracts).
• Research regulations and laws to assist with reports and case files.
• Manage client billing with the billing attorney; resolve billing issues.
• Coordinate meetings with clients and witnesses; arrange depositions.
• Maintain both paper and electronic filing systems and document control.
• Provide general administrative support (calendar, travel arrangements).
• Perform other related duties as assigned.

Skills

Multitasking

Organization

Communication

Time management

Legal terminology

Education

Associate’s Degree in Paralegal Studies

Bachelor’s Degree

Paralegal Certificate

Tools

Microsoft Office

Job description

Morgan & Morgan is seeking an Administrative Assistant to work closely with a lead attorney and a litigation paralegal in an on-site capacity. You will handle calendar scheduling, file organization, and billing coordination while supporting attorneys and clients in various matters.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment.