Litigation Logistics Specialist

Troutman Pepper Locke LLP; Los Angeles (CA); Hybrid; USD 42,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP in Los Angeles seeks a Litigation Assistant to provide essential logistics and administrative support to trial teams, coordinating travel, accommodations, and trial-related documentation. You will work closely with senior litigation staff and attorneys to ensure arrangements are organized, documented, and completed promptly in line with firm protocols.

Maintain trial checklists, timelines, and related information; arrange travel using approved vendors; support war-room

Qualifications

• Minimum two years of experience in a law firm or professional setting.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to manage multiple tasks and meet deadlines with discretion.

Responsibilities

• Assist in gathering and documenting trial requirements (location, dates, billing).
• Maintain trial checklists, timelines, and information in firm systems.
• Arrange travel (flights, ground transport, hotel) using approved vendors.
• Coordinate hotel rooming lists and meeting space requests per guidelines.
• Prepare summaries of travel and arrangements for trial teams.
• Support war-room and courtroom logistics, including room reservations and catering.
• Communicate with satellite offices, hotels, and court facilities as directed.
• Monitor trial schedules and escalate issues to senior staff.
• Coordinate with internal teams to schedule trial technology and connectivity.
• Maintain electronic records of trial logistics, contracts, invoices, and post-trial summaries.

Skills

Strong organizational skills

Effective communication

Team collaboration

Problem solving

Attention to detail

Adaptability

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Troutman Pepper Locke LLP in Los Angeles seeks a Litigation Assistant to provide essential logistics and administrative support to trial teams, coordinating travel, accommodations, and trial-related documentation. You will work closely with senior litigation staff and attorneys to ensure arrangements are organized, documented, and completed promptly in line with firm protocols.

Maintain trial checklists, timelines, and related information; arrange travel using approved vendors; support war-room