Trial Logistics Coordinator

Troutman Pepper Locke LLP; San Diego (CA); Hybrid; USD 42,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP in San Diego is seeking a detail-oriented Litigation Assistant to provide logistical and administrative support to trial teams, coordinate travel, and manage trial-related documentation.

You will work with senior staff and attorneys to organize trial details, maintain timelines, arrange for vendors, and ensure compliance with firm protocols while safeguarding confidential information.

Qualifications

• Minimum two (2) years of experience in a law firm or professional setting.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Bachelor’s degree required; legal internship or law firm experience preferred.

Responsibilities

• Assist in gathering and documenting trial requirements (location, dates, matter numbers, billing).
• Maintain trial checklists, timelines, and related information in firm systems.
• Arrange travel for trial team members with approved vendors and tools.
• Coordinate hotel rooming lists and meeting space requests per guidelines.
• Support war-room and courtroom logistics (room reservations, catering, supplies).
• Coordinate with IT, Office Services, and vendors to schedule trial technology.
• Maintain electronic records of trial logistics, contracts, invoices, and expenses.
• Escalate issues to senior staff as needed.

Skills

Highly organized

Time management

Independent and team player

Strong communication

Proactive/problem-solver

Interest in litigation

Adaptable to remote/hybrid/in-office

Tech-savvy with firm systems

Education

Bachelor’s degree

Tools

Microsoft Office

ChromeRiver

e-billing

Matter management systems

Job description

Troutman Pepper Locke LLP in San Diego is seeking a detail-oriented Litigation Assistant to provide logistical and administrative support to trial teams, coordinate travel, and manage trial-related documentation.

You will work with senior staff and attorneys to organize trial details, maintain timelines, arrange for vendors, and ensure compliance with firm protocols while safeguarding confidential information.