Trial Logistics & Support Coordinator

Troutman Pepper Locke LLP; Washington (District of Columbia); Hybrid; USD 42,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Litigation Assistant to provide logistical and administrative support to trial teams, coordinating travel, accommodations, and court logistics while ensuring prompt, well-documented arrangements.

You will work with senior staff and attorneys across internal departments, maintain trial checklists, escalate issues, and help manage vendor proposals and post-trial documentation in a fast-paced, confidential environment.

Qualifications

• Minimum two (2) years of experience working in a law firm or other professional setting.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Assist Senior Litigation Manager and Senior Litigation Coordinator in gathering and documenting trial requirements.
• Maintain and update trial checklists, timelines, and related information in firm systems.
• Help confirm trial details with teams and route information to relevant internal departments.
• Arrange travel for trial team members under senior staff direction (flights, ground transportation, hotel).
• Coordinate hotel rooming lists and meeting space requests in line with firm guidelines.
• Collect and organize travel and hotel confirmations and prepare basic summaries of arrangements.
• Support war-room and courtroom logistics, including room reservations, workspace layouts, catering orders, and Office Services requests.
• Assist with communications to satellite offices, hotels, and court facilities as directed.
• Help monitor trial schedules and daily logistical to-do items, escalating issues as needed.
• Coordinate with external vendors (hotels, transportation, court reporting, graphics, trial support).
• Request and collect vendor proposals, confirmations, and documentation, and maintain organized files.
• Escalate vendor issues to senior team members for resolution.
• Coordinate with internal teams to schedule trial technology, equipment, and connectivity support.
• Maintain organized electronic records of trial logistics, contracts, confirmations, invoices, expenses, and post-trial summaries.
• Support communication with Finance, Client Care, Legal Talent on matters impacting trial logistics or staffing.
• Maintain strict confidentiality of all firm and client information.

Skills

Organizational skills

Attention to detail

Team collaboration

Communication skills

Problem solving

Litigation interest

Flexible work environment

Tech adaptability

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Troutman Pepper Locke LLP is seeking a Litigation Assistant to provide logistical and administrative support to trial teams, coordinating travel, accommodations, and court logistics while ensuring prompt, well-documented arrangements.

You will work with senior staff and attorneys across internal departments, maintain trial checklists, escalate issues, and help manage vendor proposals and post-trial documentation in a fast-paced, confidential environment.