Litigation Logistics & Trial Support Specialist

Troutman Pepper Locke LLP; Portland (OR); Hybrid; USD 42,000 - 75,000; Full time

Job summary

Troutman Pepper Locke LLP in Portland seeks a Litigation Assistant to provide logistical and administrative support to litigation trial teams. You will assist with internal trial preparation, travel arrangements, and documentation, ensuring timely, detailed arrangements in line with firm protocols.

The role requires strong organizational and communication skills, the ability to work with attorneys and staff across departments, and comfort working in remote, hybrid, or in-office settings.

Qualifications

• Minimum two years of experience in a law firm or professional setting.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Bachelor’s degree preferred.
• Ability to work in remote, hybrid, and in-office environments.

Responsibilities

• Assist Senior Litigation Manager and Senior Litigation Coordinator in gathering and documenting trial requirements (location/dates, matter numbers and billing, team composition, vendor/technology/facility needs).
• Maintain and update trial checklists, timelines, and related information in firm systems, shared drives, and tracking tools.
• Help confirm trial details with teams and route information to relevant internal departments.
• Arrange travel for trial team members under senior staff direction (flights, ground transportation, hotel) using approved vendors and tools.
• Coordinate hotel rooming lists and meeting space requests in line with firm guidelines and rate structures.
• Collect and organize travel and hotel confirmations and prepare basic summaries of arrangements for trial teams.
• Support war-room and courtroom logistics, including room reservations, workspace layouts, catering orders, and Office Services requests (printing, copying, supplies, shipping).
• Assist with communications to satellite offices, hotels, and court facilities as directed.
• Help monitor trial schedules and daily logistical to-do items, promptly escalating issues to senior staff.
• Assist in coordinating with external vendors (hotels, transportation, court reporting, graphics, trial support, and other litigation vendors).
• Request and collect vendor proposals, confirmations, and documentation, and maintain organized electronic files.
• Escalate vendor issues or concerns to senior team members for resolution.
• Coordinate with internal teams (e.g., IT, eMerge, Office Services) to schedule trial technology, equipment, and connectivity support.
• Help maintain organized electronic records of trial logistics, contracts, confirmations, invoices, expense reports, and post-trial summaries.
• Support communication and coordination with other administrative departments (e.g., Finance & Accounting, Client Care, Legal Talent) on matters impacting trial logistics or staffing.
• Maintain strict confidentiality of all firm and client information.

Skills

Strong organizational skills

Time management

Communication skills

Team collaboration

Independent worker

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Troutman Pepper Locke LLP in Portland seeks a Litigation Assistant to provide logistical and administrative support to litigation trial teams. You will assist with internal trial preparation, travel arrangements, and documentation, ensuring timely, detailed arrangements in line with firm protocols.

The role requires strong organizational and communication skills, the ability to work with attorneys and staff across departments, and comfort working in remote, hybrid, or in-office settings.