Legal Receptionist

The Nieves Law Firm, APC; Oakland (CA); On-site; USD 24,796 - 30,307; Part time

Job summary

The Nieves Law Firm, APC in Oakland, California is seeking an enthusiastic Office Assistant to handle client interactions and essential office tasks. Ideal candidates should be high energy, empathetic, and skilled in Microsoft Office, with a requirement for Spanish-speaking proficiency.

This role involves managing communications, assisting on ministerial duties, and providing exceptional service to visitors. Compensation ranges from $18 to $22 per hour, depending on qualifications and experience.

Qualifications

• Must be high energy, enthusiastic, and empathetic.
• Excellent communication skills and articulate in oral and written communication.
• Spanish-speaking is required.

Responsibilities

• Efficiently answer and direct phone calls, schedule client calls and meetings.
• Process incoming and outgoing mail accurately.
• Maintain the office calendar and set up conference rooms.
• Ensure positive and professional greeting for visitors.

Skills

Microsoft Office

Communication skills

Empathy

Attention to detail

Time management

Job description

Work where you personally know the managing attorney and have daily interaction with the clients we serve. You set the stage for first impressions of the law firm, so you must be committed to making a good one every day for every client, potential client, and agency. There is room for advancement for the right candidate, so we are seeking employees who are committed to growing with the firm and who believe in longevity in their positions. The culture in our firm is important to our staff and clients - we need team players who are prepared to work hard to fight for the rights of others.

Responsibilities

• Efficiently answer and direct phone calls, as well as schedule client calls and meetings
• Successfully and accurately process incoming and outgoing mail
• Assist the team with ministerial tasks and ensure the systematic flow of communication in the office
• Maintain the office calendar, remind staff of upcoming appointments and meetings, and set up conference rooms
• Ensure all visitors (clients, potential clients, vendors, etc.) are greeted positively and professionally upon entry into the office
• Conduct intakes for potential new clients, schedule consultations, and accurately maintain the tracking list of potential new clients
• Serve as the first point of contact for potential clients who want to engage our firm and guide them through the expectations of working with our office
• Provide ongoing customer service to current clients, engage with individuals who visit or call the office in a positive and efficient way, and assist in various areas of the firm as needed

Qualifications

• Must be high energy, enthusiastic, and empathetic
• Candidate must be proficient in Microsoft Office and have comfort using Mac products
• Dependability, punctuality, and consistency are key character traits for success in this position
• Candidates must have excellent communication skills and be able to articulate themselves well orally and in writing
• Must pay attention to detail and have a professional attitude
• Must manage time appropriately and complete projects within the assigned deadlines
• Night and weekend availability is required
• Spanish-speaking REQUIRED

Compensation

$18 - $22 hourly