Legal Receptionist

Ricci & Fava Attorneys At Law; Totowa (NJ); On-site; USD 32,000 - 40,000; Full time

Job summary

Ricci & Fava Attorneys At Law is seeking a dynamic Legal Receptionist to warmly welcome clients and visitors while keeping the front desk running smoothly in Totowa, NJ. You will manage calls, appointments, and essential clerical tasks in a fast-paced legal office.

The role requires bilingual English/Spanish communication, strong organizational skills, and proficiency in Microsoft Office. A professional demeanor and commitment to client service are essential for success.

Qualifications

• Ability to greet clients and visitors professionally.
• Strong organizational and multitasking abilities.
• Proficient with phones, multi-line systems, and scheduling.
• Proficiency in Word, Excel, Outlook, and basic document proofreading.

Responsibilities

• Greet clients, visitors, and staff with professionalism.
• Answer multi-line phone systems and direct calls appropriately.
• Manage front desk operations and schedule appointments.
• Handle clerical tasks: data entry, filing, proofreading, document prep.

Skills

Bilingual (English/Spanish)

Organizational skills

Phone etiquette

Microsoft Office Suite

Data entry and filing

Customer service experience

Time management

Administrative support

Job description

We are seeking a dynamic and highly organized Legal Receptionist to join our legal team. This vital role serves as the first point of contact for clients, visitors, and staff, ensuring a professional and welcoming environment. The ideal candidate will possess excellent communication skills, strong office management abilities, and a proactive attitude to support the smooth operation of our legal office. This position offers an exciting opportunity to be part of a dedicated legal team committed to delivering exceptional service and efficient administrative support.

Responsibilities

• Greet clients, visitors, and staff with professionalism and courtesy, providing a positive first impression.
• Answer multi-line phone systems promptly, using proper phone etiquette to direct calls efficiently.
• Manage front desk operations, including scheduling appointments.
• Handle all clerical tasks such as data entry, filing, proofreading, and document preparation using Word processing tools.
• Maintain organized records of client files, legal documents, and correspondence in both physical and digital formats.
• Support office management duties including calendar management.
• Assist with client communication via email and phone support, ensuring timely follow-up and excellent customer service.
• Handle incoming/outgoing mail, faxes and courier deliveries.
• Open and organize new client files.
• Maintain client confidentiality.

Skills

• Bilingual (English/Spanish) proficiency is highly preferred to serve diverse client needs effectively.
• Strong organizational skills.
• Excellent phone reception skills with multi-line phone systems and a solid understanding of phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated computer literacy with experience in data entry, filing systems, and document proofreading.
• Prior clerical or administrative experience within a legal or professional setting preferred.
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment.
• Experience with client communication, customer support and personal assistant responsibilities.

Join us to be part of a vibrant team where your organizational talents and professional demeanor will make a meaningful impact every day!