Legal Front Desk & Guest Relations Specialist

GBTS; Minneapolis (MN); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a receptionist to be the welcoming face and voice of the organization. You will handle calls, greet guests, and support administrative tasks to ensure smooth operations and excellent service.

Reporting to the Lead Receptionist or Client Relations Manager, you will maintain the front desk, support meeting logistics, and contribute to a positive, professional client experience on a daily basis.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of receptionist/front desk/administrative experience in professional services or legal environments preferred.
• Proficiency in Microsoft Office Suite, scheduling systems, communication platforms, and general office technology.

Responsibilities

• Greet clients, visitors, vendors, and staff professionally.
• Manage incoming calls and direct inquiries.
• Maintain reception area, conference rooms, and cafe to be tidy and welcoming.
• Provide a high level of hospitality and positive first impression.
• Schedule and confirm visitor office and conference room reservations.
• Coordinate and order food for meetings and events.
• Create and send the Daily Report and ensure accuracy daily.
• Assist attorneys and staff by directing questions or escalating issues as appropriate.
• Follow security procedures and respond to emergencies promptly.

Skills

Customer service

Interpersonal communication

Organization

Multitasking

Attention to detail

Confidentiality

Problem solving

Teamwork

Microsoft Office

Office technology

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Scheduling systems

Communication platforms

Job description

Opensity Solutions is seeking a receptionist to be the welcoming face and voice of the organization. You will handle calls, greet guests, and support administrative tasks to ensure smooth operations and excellent service.

Reporting to the Lead Receptionist or Client Relations Manager, you will maintain the front desk, support meeting logistics, and contribute to a positive, professional client experience on a daily basis.