Legal Documents Processing Specialist — Hybrid Night Shift

RR Donnelley & Sons; Phoenix (AZ); Hybrid; USD 30,000 - 43,000; Full time

Job summary

RR Donnelley & Sons in Phoenix, AZ seeks an administrative professional with strong MS Word formatting and clerical experience. Must commute to Phoenix. Shift: Sunday–Thursday, 11:00pm–7:30am. Onsite training: Monday–Friday, 9:00am–5:00pm.

Hybrid after a 90‑day probation (3 days onsite, 2 days remote). You will manage word processing projects, proofreading, document styling, printing, and converting documents to images. Coordinate workload and meet tight deadlines.

Qualifications

• Ability to work in a fast-paced environment and meet pressing deadlines
• Ability to produce quality work product
• Minimum typing speed of 60 wpm with 95% accuracy
• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred
• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
• Prior document processing experience in a team environment
• Knowledge of legal terminology preferred but not required
• Transcription experience a plus

Responsibilities

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department
• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
• Direct requests to proper resources and coordinate with local and off-site office services
• Assist with proofreading tasks and quality control analysis during heavy volume periods
• Deliver projects within a reasonable, negotiated timeframe
• Perform other related duties and assist with special projects as assigned
• Maintain thorough knowledge of all firm-supported software packages
• Other duties as assigned

Skills

Fast-paced environment

60 wpm typing

Excellent communication

Overtime flexibility

Education

High school diploma or equivalent

Bachelor's degree or 2+ years of legal experience preferred

Tools

Microsoft Office Suite

Job description

RR Donnelley & Sons in Phoenix, AZ seeks an administrative professional with strong MS Word formatting and clerical experience. Must commute to Phoenix. Shift: Sunday–Thursday, 11:00pm–7:30am. Onsite training: Monday–Friday, 9:00am–5:00pm.

Hybrid after a 90‑day probation (3 days onsite, 2 days remote). You will manage word processing projects, proofreading, document styling, printing, and converting documents to images. Coordinate workload and meet tight deadlines.