Legal Document Specialist - 2nd Shift, Hybrid

SmartRecruiters, Inc.; Phoenix (AZ); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Voluntary insurance

Parental leave

Adoption assistance

Tuition assistance

Employer/partner discounts

Job summary

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift to support time-sensitive word processing projects. The role requires strong MS Office proficiency, accuracy in legal documents, and the ability to work with a team across shifts and locations.

The position is full-time in Phoenix with a 12:00pm–8:00pm shift, training to start 9:00am–5:00pm for six weeks. After 90 days, hybrid work is available: 3 days onsite, 2 days remote.

Qualifications

• High school diploma or equivalent; bachelor’s preferred with 3+ years in legal word processing or document production.
• Advanced knowledge of MS Office (Word, Outlook, Excel, PowerPoint).
• Experience in legal word processing tasks: TOAs/TOCs, cross-references, PDF conversion, styles/macros.
• Typing speed of 60 wpm with 95% accuracy.
• Experience with legal terminology and citations is a plus.

Responsibilities

• Create, edit and format legal documents per firm specs using various software.
• Convert and format documents across file formats.
• Create charts, tables, and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Data entry and transcribing dictation files.
• Restore/recover corrupted documents as needed.
• Provide help desk support for application queries.
• Meet deadlines with accurate output and maintain confidentiality.
• Follow policies and procedures at all times.
• Perform additional duties as assigned.

Skills

60 wpm typing

Excellent communication

Time management

Legal document processing

Education

High school diploma

Bachelor's degree in legal admin

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift to support time-sensitive word processing projects. The role requires strong MS Office proficiency, accuracy in legal documents, and the ability to work with a team across shifts and locations.

The position is full-time in Phoenix with a 12:00pm–8:00pm shift, training to start 9:00am–5:00pm for six weeks. After 90 days, hybrid work is available: 3 days onsite, 2 days remote.