Legal Billing Specialist

AppleOne Employment Services; Orlando (FL); On-site; USD 75,000 - 80,000; Full time

Job summary

AppleOne Employment Services in Orlando, FL is seeking an experienced Legal Billing Specialist for a full-time, direct-hire role. The position starts on-site for 30–60 days with strong potential for a hybrid schedule once trained, supporting attorneys, paralegals, staff, and clients with accurate invoices and compliant billing practices.

The ideal candidate will have 5+ years of law firm billing experience, expertise in electronic billing, and advanced Excel skills, along with excellent

Qualifications

• 5+ years of billing experience; law firm billing experience preferred.
• Experience with electronic billing, client billing portals, accounts receivable, collections, pre-bills, billing appeals, and invoice adjustments.
• Advanced Microsoft Excel skills; strong Word and Outlook proficiency.

Responsibilities

• Prepare, review, edit, and distribute client pre-bills and final invoices accurately and on schedule.
• Submit invoices through electronic billing platforms and client portals, including follow-up on rejections, appeals, and billing issues.
• Manage accounts receivable activity, including payment recording, collections follow-up, write-offs, and invoice adjustments.
• Review time entries, rates, task codes, activity codes, and client billing guidelines to ensure compliance and accuracy.
• Monitor unbilled time and follow up with attorneys and legal support teams before month-end close.
• Prepare billing reports, fee summaries, disbursement summaries, and Excel-based reporting for internal stakeholders.

Skills

High-volume billing

Billing accuracy

Electronic billing

Billing data management

Communication with attorneys

Time management/Deadline management

Excel proficiency

Word proficiency

Outlook proficiency

Tools

CLIO

Legal eXchange

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

A growing professional services firm is seeking an experienced Legal Billing Specialist for a full-time, direct-hire opportunity in Orlando, FL. This role is ideal for a detail-oriented billing professional with strong law firm billing, accounts receivable, electronic billing, and Excel experience who enjoys working in a professional legal environment. The Legal Billing Specialist will play a key role in supporting attorneys, paralegals, administrative staff, and clients by ensuring invoices are accurate, billing guidelines are followed, and receivables are managed efficiently. This is a strong long-term opportunity for someone who values stability, collaboration, supportive leadership, and the chance to become a trusted billing resource within a team-oriented legal setting. Candidates can expect a structured training period, professional collaboration, and potential hybrid flexibility once established in the role.

Key Responsibilities

• Prepare, review, edit, and distribute client pre-bills and final invoices accurately and on schedule.
• Submit invoices through electronic billing platforms and client portals, including follow-up on rejections, appeals, and billing issues.
• Manage accounts receivable activity, including payment recording, collections follow-up, write-offs, and invoice adjustments.
• Review time entries, rates, task codes, activity codes, and client billing guidelines to ensure compliance and accuracy.
• Monitor unbilled time and follow up with attorneys and legal support teams before month-end close.
• Prepare billing reports, fee summaries, disbursement summaries, and Excel-based reporting for internal stakeholders.

Compensation and Benefits

• Salary range: $75,000 to $80,000 per year.
• Job type: Full-time, direct hire.
• Work arrangement: On-site for the first 30 to 60 days, with strong potential for a hybrid schedule once fully trained and established in the role.
• Opportunity to work in a professional legal environment.
• Overtime may be required as business needs arise.

Required Qualifications and Skills

• Manage high-volume legal billing, pre-billing, final invoicing, and billing adjustments.
• Oversee electronic billing submissions, billing portal activity, appeals, and invoice rejection resolution.
• Support accounts receivable, collections follow-up, payment posting, and billing-related reporting.
• Maintain accurate client and matter billing data, including rates, billing codes, task codes, and activity codes.
• 5+ years of billing experience required, with law firm billing experience strongly preferred.
• Experience with electronic billing, client billing portals, accounts receivable, collections, pre-bills, billing appeals, and invoice adjustments.
• Advanced Microsoft Excel skills required, with strong Microsoft Word and Outlook proficiency.
• Strong knowledge of financial databases, billing processes, mathematical concepts, and reporting accuracy.
• Excellent attention to detail and ability to manage a high-volume billing workload with accuracy.
• Strong communication skills with the ability to work professionally with attorneys, paralegals, clients, and internal staff.
• Excellent organization, time management, problem-solving, and deadline management skills.
• Ability to work independently while collaborating effectively with a team.

Preferred Qualifications

• Law firm billing experience.
• Experience with CLIO and/or Legal eXchange.
• Experience researching and resolving complex billing discrepancies, e-billing rejections, and client billing guideline issues.
• Prior experience preparing fee summaries, disbursement summaries, and billing reports in Excel.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.