LEGAL ASSISTANT – LITIGATION

AppleOne Employment Services; Miami (FL); On-site; USD 70,000 - 80,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Legal Assistant - Litigation for a well-established Miami law firm. The role supports multiple attorneys in a fast-paced litigation environment, focusing on case management, scheduling, and document preparation.

Ideal candidates have 5+ years of defense litigation support, strong knowledge of federal and state procedures, and proficiency with case management and billing software.

Qualifications

• 5+ years of experience as a defense litigation legal assistant in a law firm.
• Strong knowledge of Federal and State court procedures, rules, deadlines, and litigation processes.
• Experience with case management and billing software.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to support multiple attorneys and manage priorities in a high-volume environment.
• Excellent written and verbal communication skills.
• Onsite Miami, FL required.

Responsibilities

• Support multiple attorneys with daily litigation, administrative, scheduling, and case management needs.
• Draft, format, proofread, and edit correspondence, pleadings, and legal documents.
• Open new matters, assist with conflict checks, maintain case files, and support records management.
• Calculate, calendar, and track litigation deadlines per Federal and State rules.
• Assist with attorney expenses, client billing, narrative entry, invoice edits, reimbursements, and payment processing.
• Manage incoming and outgoing correspondence, mail, emails, phone calls, meetings, hearings, and appointments.

Skills

Defense litigation experience

Legal document preparation

Multitasking in high-volume env.

Microsoft Office (Outlook, Word, Excel

Communication skills

Education

Legal education or equivalent experience

Tools

iManage

SmartTime

Aderant

Job description

Job Summary

A well-established law firm in Miami, FL is seeking an experienced Legal Assistant - Litigation to support its Litigation Practice Group. This direct hire opportunity is ideal for a highly organized legal professional with strong defense litigation experience and the ability to support multiple attorneys in a fast-paced, deadline-driven law firm environment.

This role offers stability, meaningful litigation support work, and the opportunity to be part of a professional legal team with established processes and responsive internal departments. The successful candidate will work closely with attorneys, clients, billing teams, and administrative staff while contributing to high-quality case management and litigation support.

Key Responsibilities

• - Support multiple attorneys with daily litigation, administrative, scheduling, and case management needs.
• - Draft, format, proofread, and edit correspondence, pleadings, and legal documents.
• - Open new matters, assist with conflict checks, maintain case files, and support records management processes.
• - Calculate, calendar, and track litigation deadlines according to Federal and State court rules and procedures.
• - Assist with attorney expenses, client billing, narrative entry, invoice edits, reimbursements, and payment processing.
• - Manage incoming and outgoing correspondence, mail, emails, phone calls, meetings, hearings, and appointments.

Compensation and Benefits

• - Salary: $70,000 to $80,000 per year.
• - Schedule: Monday through Friday.
• - Work arrangement: Fully in office, no remote.
• - Location: Miami, FL 33131.
• - Job type: Direct hire.

Required Qualifications and Skills

• - Support multiple litigation attorneys with case administration, scheduling, court filings, billing, and document preparation.
• - Manage litigation deadlines, calendars, pleadings, correspondence, and case files in accordance with Federal and State court requirements.
• - Coordinate client communications, attorney support, internal requests, expenses, billing narratives, and invoice distribution.
• - Maintain organized electronic and paper files while supporting high-volume litigation workflows.
• - 5+ years of experience as a defense litigation legal assistant in a law firm is required.
• - Strong knowledge of Federal and State court procedures, rules, deadlines, and litigation processes.
• - Experience calculating, calendaring, and tracking legal deadlines.
• - Strong understanding of litigation documentation, pleadings, correspondence, case files, billing, and administrative processes.
• - Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• - Experience using law firm case management and billing software.
• - Ability to support multiple attorneys and manage competing priorities in a high-volume environment.
• - Excellent written and verbal communication skills.
• - Strong attention to detail, organization, initiative, dependability, punctuality, and follow-through.
• - Must be comfortable working fully onsite in Miami, FL.

Preferred Qualifications

• - Experience with iManage, SmartTime, and Aderant is highly preferred.
• - Relevant legal education or equivalent professional experience is preferred.
• - Prior experience in a defense litigation practice group supporting complex caseloads is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.