Legal Billing Coordinator

LHH; Irvine (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

HSA

FSA

Dependent Care

401(k) match

Profit sharing

Paid vacation and sick days

Job summary

LHH in the United States seeks an experienced E-Billing Coordinator to manage the full lifecycle of electronic billing. This role focuses on submitting, tracking, and resolving e-bills across client platforms to ensure timely payments.

You will work with LEDES formats and multiple platforms (Legal Tracker, TyMetrix 360, Collaborati, CounselLink), review data for accuracy, and coordinate resubmissions as needed. Strong communication and high-volume processing are essential.

Qualifications

• Minimum 5 years of e-billing experience, preferably in a law firm or professional services.
• Experience with multiple e-billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink).
• Familiarity with LEDES billing formats and submission requirements.
• Experience handling invoice rejections, troubleshooting issues, and managing appeals.
• High level of accuracy and ability to meet deadlines in a high-volume environment.
• Strong communication skills and ability to collaborate with internal teams.

Responsibilities

• Manage the complete e-billing cycle from invoice submission through client approval and payment tracking.
• Submit invoices through multiple e-billing platforms (Legal Tracker, TyMetrix 360, Collaborati, CounselLink).
• Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections.
• Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed.
• Handle appeals by working closely with internal teams to resolve billing issues and secure approvals.
• Track invoice progress through client portals and follow up on delayed or stalled payments.
• Maintain organized records of billing activity, client requirements, and submission timelines.
• Assist with onboarding new clients or matters into e-billing platforms as needed.
• Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes.

Skills

EBilling management

LEDES

Excel

Communication

Deadline mgmt

Tools

Legal Tracker

TyMetrix 360

Collaborati

CounselLink

Job description

Location: open to Pasadena, Cerritos, or Irvine offices

Schedule: Full-Time | Open to Fully Onsite

Position Overview:

We are seeking an experienced E-Billing Coordinator to manage the full lifecycle of electronic billing processes. This role will focus heavily on submitting, tracking, and resolving e-bills through various client platforms, ensuring compliance and timely payment. The ideal candidate brings strong attention to detail, excellent communication skills, and hands-on experience with high-volume e-billing environments.

Key Responsibilities:

• Manage the complete e-billing cycle from invoice submission through client approval and payment tracking
• Submit invoices through multiple e-billing platforms (such as Legal Tracker, TyMetrix 360, Collaborati, CounselLink, etc.)
• Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections
• Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed
• Handle appeals by working closely with internal teams to resolve billing issues and secure approvals
• Track invoice progress through client portals and follow up on delayed or stalled payments
• Maintain organized records of billing activity, client requirements, and submission timelines
• Assist with onboarding new clients or matters into e-billing platforms as needed
• Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes

Qualifications:

• Minimum of 5 years of e-billing experience, preferably within a law firm or professional services environment
• Strong experience working with multiple e-billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink, etc.)
• Familiarity with LEDES billing formats and common submission requirements
• Experience handling invoice rejections, troubleshooting issues, and managing appeals
• High level of accuracy and ability to manage deadlines in a high-volume environment
• Strong communication skills and ability to collaborate with internal teams
• Advanced Excel skills (pivot tables, lookups, tracking/reporting)

Preferred Qualifications:

• Experience with Aderant (a plus, but not required)
• Background supporting high-volume e-billing portfolios
• Additional benefits include health benefits (medical, dental, and vision), Health Savings Account, Flexible Spending Account, Dependent Care, 401(k) match, profit sharing plan, and 16 vacation/sick days to start.

Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers