Billing & Collection Specialist

AppleOne Employment Services; Pico Rivera (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Billing & Collections Specialist to manage accounts receivable, invoicing, collections, cash application, and reconciliations. This role works closely with customers and internal teams to ensure accurate billing and healthy cash flow.

The position requires 2+ years in billing or AR, a relevant degree is preferred, and proficiency with ERP systems and Excel.

Qualifications

• 2+ years of billing, collections, accounts receivable, or accounting experience.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience with ERP systems (Khameleon ERP a plus).
• Strong knowledge of billing, collections, cash application, and account reconciliation.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent communication, organization, and problem-solving skills.

Responsibilities

• Prepare and distribute accurate customer invoices.
• Manage accounts receivable, apply payments, and reconcile balances.
• Monitor aging reports and follow up on past-due accounts.
• Resolve billing discrepancies and customer inquiries.
• Negotiate payment arrangements and document collection activities.
• Assist with month-end close, journal entries, and account reconciliations.
• Support audits, financial reporting, and compliance with accounting policies.
• Collaborate with sales, operations, and customer service teams to resolve account issues.

Skills

Billing & Collections

Accounts Receivable

Cash Application

Account Reconciliation

Excel Proficiency

Communication Skills

Organization

Problem Solving

Education

Associate's degree

Bachelor's degree

Tools

Khameleon ERP

Microsoft Excel

Job description

Position Summary

We are seeking a detail-oriented Billing & Collections Specialist to manage accounts receivable, invoicing, collections, cash application, and account reconciliations. This role works closely with customers and internal teams to ensure accurate billing, timely collections, and healthy cash flow.

Key Responsibilities

• Prepare and distribute accurate customer invoices.
• Manage accounts receivable, apply payments, and reconcile balances.
• Monitor aging reports and follow up on past-due accounts.
• Resolve billing discrepancies and customer inquiries.
• Negotiate payment arrangements and document collection activities.
• Assist with month-end close, journal entries, and account reconciliations.
• Support audits, financial reporting, and compliance with accounting policies.
• Collaborate with sales, operations, and customer service teams to resolve account issues.

Qualifications

• 2+ years of experience in billing, collections, accounts receivable, or accounting.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience with ERP systems (Khameleon ERP a plus).
• Strong knowledge of billing, collections, cash application, and account reconciliation.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent communication, organization, and problem-solving skills.

Equal Opportunity Employer / Disabled / Protected Veterans

Position Summary

We are seeking a detail-oriented Billing & Collections Specialist to manage accounts receivable, invoicing, collections, cash application, and account reconciliations. This role works closely with customers and internal teams to ensure accurate billing, timely collections, and healthy cash flow.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.