Legal Administrative Specialist

Holland & Knight LLP; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with profit sharing

Paid holidays and time off

Accommodations during application

Job summary

Holland & Knight LLP seeks an experienced Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in Nashville. You will handle document drafting, proofreading, travel arrangements, and billing-related tasks while maintaining strict confidentiality and accuracy.

The role requires 4–5 years of experience supporting legal staff, a Bachelor's degree, and strong MS Office, document management, and communication skills.

Qualifications

• Bachelor's degree and 4–5 years of legal admin support.
• Experience supporting lawyers and paralegals preferred.
• Ability to draft, format, and proofread documents.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via email, phone, and in person; greet clients.
• Create, draft, format, edit, and proofread documents in Word, Excel, and PowerPoint; draft routine correspondence.
• Schedule domestic and foreign travel through the Firm travel system.
• Prepare, organize, and process reimbursements, invoices, and check requests.
• Collect information to run conflict checks and draft engagement letters and scope letters.
• Learn and apply client billing guidelines to invoices for compliance.
• Open, prioritize, and distribute mail; coordinate mailings, copying, and printing.
• Enter and manage work requests in the Firm’s workflow tool and meet deadlines.
• Perform file maintenance and use the document management system.

Skills

Microsoft Office

Adobe

Document management systems

Electronic signature software

Legal administrative support

Attention to detail

Professional communication

Time management

Confidentiality

Independent work

Team collaboration

Education

Bachelor's degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight LLP seeks an experienced Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in Nashville. You will handle document drafting, proofreading, travel arrangements, and billing-related tasks while maintaining strict confidentiality and accuracy.

The role requires 4–5 years of experience supporting legal staff, a Bachelor's degree, and strong MS Office, document management, and communication skills.