Legal Practice Assistant – Admin & Scheduling Pro

Holland & Knight; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Holland & Knight in Dallas seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in a fast-paced environment. The role requires strong document handling, calendar coordination, and precise billing guidance under supervision.

You will draft letters and prepare materials, coordinate travel, and assist with time entry and filing while maintaining confidentiality and professionalism at all times.

Qualifications

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe.
• Experience with document management systems and electronic signature software.
• Proficiency in core legal administrative functions and strong communication skills.

Responsibilities

• Communicate professionally with clients, lawyers and staff via email, phone, and in person; route calls as needed.
• Create, format, edit, and proofread documents; draft routine business letters.
• Schedule domestic and foreign travel and manage related arrangements.
• Process reimbursements, invoices and check requests promptly and accurately.
• Open client matters, run conflict checks, and assist with engagement letters and scope letters.
• Support time entry, billing and collections as needed; ensure confidentiality and compliance.

Skills

MS Office

Adobe

Document management

Electronic signatures

Legal Admin

Attention to detail

Communication skills

Independent work

Education

Bachelor's degree

Job description

Holland & Knight in Dallas seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in a fast-paced environment. The role requires strong document handling, calendar coordination, and precise billing guidance under supervision.

You will draft letters and prepare materials, coordinate travel, and assist with time entry and filing while maintaining confidentiality and professionalism at all times.