Dynamic Legal Practice Assistant

Holland & Knight LLP; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Disability insurance

401(k) plan

Paid holidays

Job summary

Holland & Knight LLP in Dallas seeks a Practice Assistant to provide high-quality administrative support to lawyers and professionals in a fast-paced team environment.

The role covers document management, scheduling travel, billing support, client communication, and coordination with multiple departments. Candidates should have a Bachelor's degree and 4–5 years of experience supporting lawyers.

Qualifications

• Requires Bachelor's degree and 4–5 years of experience supporting lawyers and paralegals with administrative tasks.
• Proficiency in MS Office, Adobe, and document management systems.
• Experience with electronic signatures and billing support workflows.
• Strong communication, proofreading, and confidentiality.
• Ability to manage multiple tasks in a fast-paced legal office environment.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via email, phone, and in person; route calls and greet clients.
• Draft, format, edit, and manage Word, Excel, and PowerPoint documents; draft routine correspondence.
• Schedule domestic and foreign travel and manage related logistics.
• Prepare reimbursements, invoices, and check requests promptly.
• Collect information to run conflict checks and open new client matters; draft engagement letters and scope letters.
• Assist with time entry, billing, and collection as needed.
• Open and distribute mail; coordinate mailings, copying, scanning, and printing.
• Enter work requests in the Firm’s workflow tool and meet deadlines.
• Perform filing and document management; coordinate services across departments.
• Support non-legal departments and undertake special projects.

Skills

Microsoft Office

Adobe

Document management

Electronic signatures

Legal administration

Attention to detail

Independence

Teamwork

Interpersonal skills

Writing

Discretion

Education

Bachelor's degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight LLP in Dallas seeks a Practice Assistant to provide high-quality administrative support to lawyers and professionals in a fast-paced team environment.

The role covers document management, scheduling travel, billing support, client communication, and coordination with multiple departments. Candidates should have a Bachelor's degree and 4–5 years of experience supporting lawyers.