Legal Practice Support Specialist

hklaw; Chicago (IL); On-site; USD 55,000 - 83,000; Full time

Job summary

Holland & Knight in Chicago is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers and professionals in a fast-paced team environment.

The role requires drafting and editing documents, managing travel, processing reimbursements, and handling billing and conflicts checks while coordinating with multiple departments. A Bachelor's degree and 4–5 years supporting lawyers are preferred.

Qualifications

• Bachelor's degree required.
• 4–5 years of experience supporting lawyers and paralegals preferred.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via email, telephone, and in person.
• Create, format, edit, and manage Word, Excel, and PowerPoint documents; draft routine correspondence.
• Schedule domestic and foreign travel using firm systems; arrange flights, hotels, and car rentals.
• Process reimbursements, invoices, and check requests in a timely manner.
• Assist with time entry, billing, and collection; maintain confidentiality.

Skills

MS Office

Adobe

Document management

Electronic signatures

Communication skills

Attention to detail

Independent work

Education

Bachelor's degree

Tools

PACER

Docketing system

Job description

Holland & Knight in Chicago is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers and professionals in a fast-paced team environment.

The role requires drafting and editing documents, managing travel, processing reimbursements, and handling billing and conflicts checks while coordinating with multiple departments. A Bachelor's degree and 4–5 years supporting lawyers are preferred.