Legal Practice Assistant - Fast-Paced Firm Support

Holland & Knight LLP; Nashville (TN); On-site; USD 52,000 - 67,000; Full time

Benefits offered by this job

Health insurance

401(k) and profit sharing

Paid holidays and time off

Paid parental leave

Job summary

Holland & Knight LLP in Nashville, TN is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers and professionals. The role involves handling communications, document preparation, travel arrangements, billing support, and confidential information with a strong emphasis on accuracy and efficiency.

The position requires a bachelor's degree and 4–5 years of experience supporting lawyers or paralegals.

Qualifications

• Bachelor's degree required.
• 4–5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
• Proficiency in MS Office and document management is essential.

Responsibilities

• Communicate effectively with clients, lawyers, and staff by email, phone, and in person; route calls and greet clients.
• Draft, format, edit, and proofread Word documents, Excel sheets, and PowerPoint presentations; draft routine correspondence.
• Schedule domestic and foreign travel using the Firm travel system.
• Prepare, organize, and process reimbursements, invoices, and check requests promptly.
• Collect and prepare information for conflict checks, open new client matters, and draft engagement letters.
• Assist with time entry, billing, and collection as needed.

Skills

Microsoft Office

Adobe

Document management

E-signature software

Legal admin support

Attention to detail

Interpersonal communication

Education

Bachelor's degree

Tools

Travel booking system

Conflict-check system

Job description

Holland & Knight LLP in Nashville, TN is seeking a Practice Assistant to provide high-quality administrative support to a group of lawyers and professionals. The role involves handling communications, document preparation, travel arrangements, billing support, and confidential information with a strong emphasis on accuracy and efficiency.

The position requires a bachelor's degree and 4–5 years of experience supporting lawyers or paralegals.