Legal Practice Assistant: Precise Admin & Client Support

Holland & Knight; Jacksonville (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive medical plan

401(k) with company match

Paid holidays and time off

Life and AD&D insurance

Disability insurance

FSAs/HSAs

Job summary

Holland & Knight seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in our Jacksonville office. You will draft and format documents, manage travel, handle reimbursements and invoices, and support time entry and billing under supervision.

The role requires strong Microsoft Office/Adobe skills, experience with document management systems and electronic signatures, and the ability to work independently in a fast-paced environment while

Qualifications

• Bachelor's degree and 4–5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
• Advanced proficiency with Microsoft Office and Adobe applications.
• Experience with document management systems and electronic signature software.
• Strong legal administrative skills and ability to work in a fast-paced environment.
• Excellent grammar, proofreading, and professional communication.
• Ability to work independently and with others while maintaining confidentiality.

Responsibilities

• Provide high-quality administrative support to a group of lawyers and professionals.
• Communicate professionally with clients, lawyers, and staff via email, phone, and in person.
• Draft, format, edit, and proofread Word documents, Excel spreadsheets, and PowerPoint presentations.
• Schedule domestic and foreign travel and manage related logistics.
• Process reimbursements, invoices, and check requests promptly.
• Assist with time entry, billing, and collection as needed.
• Support file maintenance, scanning, copying, and document distribution.
• Handle non-legal clerical duties and special projects as assigned.

Skills

Microsoft Office Suite

Adobe

Document management systems

Electronic signature software

Legal administrative functions

Multi-tasking

Attention to detail

Written communication

Education

Bachelor's degree

Tools

Document management systems

Job description

Holland & Knight seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in our Jacksonville office. You will draft and format documents, manage travel, handle reimbursements and invoices, and support time entry and billing under supervision.

The role requires strong Microsoft Office/Adobe skills, experience with document management systems and electronic signatures, and the ability to work independently in a fast-paced environment while