Legal Practice Assistant: Dynamic Admin & Client Support

Holland & Knight LLP; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Life and AD&D insurance

Disability insurance

Job summary

Holland & Knight LLP in Jacksonville seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. You will draft, format, edit, and proofread documents, manage travel arrangements, process reimbursements and invoices, and assist with time entry and billing while maintaining confidentiality and attention to detail.

The role requires a Bachelor’s degree and 4–5 years of experience supporting lawyers or paralegals, with proficiency in MS Office

Qualifications

• Bachelor's degree required.
• 4–5 years of experience supporting lawyers and paralegals.
• Proficient in MS Office and Adobe.
• Experience with document management systems.
• Strong proofreading and communication skills.

Responsibilities

• Communicate with clients, lawyers, and staff by phone, email, and in person.
• Draft, format, edit, and proofread documents and presentations.
• Arrange domestic and foreign travel.
• Process reimbursements, invoices, and check requests.
• Assist with time entry, billing, and collection.
• Maintain files and organize documents in the document management system.

Skills

Microsoft Office

Adobe

Document management systems

Electronic signature software

Legal administrative skills

Attention to detail

Time entry & billing

Team collaboration

Independent work

Education

Bachelor's degree

Tools

Travel management systems

Billing software

Office suite tools

Job description

Holland & Knight LLP in Jacksonville seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. You will draft, format, edit, and proofread documents, manage travel arrangements, process reimbursements and invoices, and assist with time entry and billing while maintaining confidentiality and attention to detail.

The role requires a Bachelor’s degree and 4–5 years of experience supporting lawyers or paralegals, with proficiency in MS Office