Leave & Absence Compliance Specialist

Vollrath Careers; Sheboygan (WI); On-site; USD 60,000 - 76,000; Full time

Job summary

Vollrath Careers is seeking an Absence & Leave Administrator to manage end-to-end leave programs, including FMLA, ADA, and workers' compensation. You will maintain accurate records, advise employees and managers, and ensure compliance with policies and laws while supporting OSHA reporting.

The role requires at least 2 years in HR or administration, strong organizational skills, and proficiency in Microsoft Office. Occasional travel up to 15% may be required.

Qualifications

• Associates degree in HR or Business Management required; Bachelor's degree preferred.
• Minimum 2 years of experience in human resources or administration.
• Prior OSHA recordkeeping experience preferred.
• Knowledge of labor laws and regulations related to absences and leaves of absence preferred.
• Experience with HRIS systems or other HR software preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.

Responsibilities

• Administer and approve leave requests (FMLA, ADA, STD, LTD) ensuring accuracy and compliance.
• Maintain complete leave records, including dates, reasons, documentation, balances, and entitlements.
• Guide employees through leave procedures and required paperwork in a timely, professional manner.
• Administer workers' compensation claims, including reporting, documentation, and communication with employees, managers, healthcare providers, and insurers.
• Maintain OSHA injury and illness records and coordinate reporting and posting.
• Review incidents for recordability and support audits for compliance.
• Coordinate annual hearing testing for the Hearing Conservation Program.
• Track physical examinations for the Respiratory Protection Program.
• Maintain knowledge of leave laws and implement policy changes.
• Conduct regular audits of leave records to identify issues.
• All other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Problem-solving

Analytical skills

Education

Associate degree in HR or Business Management

Bachelor's degree preferred

Tools

Microsoft Office

HRIS systems

Job description

Vollrath Careers is seeking an Absence & Leave Administrator to manage end-to-end leave programs, including FMLA, ADA, and workers' compensation. You will maintain accurate records, advise employees and managers, and ensure compliance with policies and laws while supporting OSHA reporting.

The role requires at least 2 years in HR or administration, strong organizational skills, and proficiency in Microsoft Office. Occasional travel up to 15% may be required.