Absence and Leave Administrator

Vollrath Careers; Sheboygan (WI); On-site; USD 60,000 - 76,000; Full time

Job summary

Vollrath Careers is seeking an Absence & Leave Administrator to manage end-to-end leave programs, including FMLA, ADA, and workers' compensation. You will maintain accurate records, advise employees and managers, and ensure compliance with policies and laws while supporting OSHA reporting.

The role requires at least 2 years in HR or administration, strong organizational skills, and proficiency in Microsoft Office. Occasional travel up to 15% may be required.

Qualifications

• Associates degree in HR or Business Management required; Bachelor's degree preferred.
• Minimum 2 years of experience in human resources or administration.
• Prior OSHA recordkeeping experience preferred.
• Knowledge of labor laws and regulations related to absences and leaves of absence preferred.
• Experience with HRIS systems or other HR software preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.

Responsibilities

• Administer and approve leave requests (FMLA, ADA, STD, LTD) ensuring accuracy and compliance.
• Maintain complete leave records, including dates, reasons, documentation, balances, and entitlements.
• Guide employees through leave procedures and required paperwork in a timely, professional manner.
• Administer workers' compensation claims, including reporting, documentation, and communication with employees, managers, healthcare providers, and insurers.
• Maintain OSHA injury and illness records and coordinate reporting and posting.
• Review incidents for recordability and support audits for compliance.
• Coordinate annual hearing testing for the Hearing Conservation Program.
• Track physical examinations for the Respiratory Protection Program.
• Maintain knowledge of leave laws and implement policy changes.
• Conduct regular audits of leave records to identify issues.
• All other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Problem-solving

Analytical skills

Education

Associate degree in HR or Business Management

Bachelor's degree preferred

Tools

Microsoft Office

HRIS systems

Job description

The Absence & Leave Administrator manages the end-to-end administration of employee leave programs, including applicable federal and state leaves such as FMLA, ADA, and workers' compensation. The role processes absence requests, maintains accurate records, and ensures compliance with company policies and employment laws. This position provides timely guidance and support to employees and managers throughout the leave process to promote a positive employee experience. The role also maintains OSHA injury and illness records, coordinates required reporting, and supports applicable documentation and posting requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Administer and approve employee leave requests, including FMLA, ADA, STD, and LTD, by reviewing documentation for accuracy, eligibility, and compliance with company policies and applicable laws.
• Maintain complete and accurate leave records, including dates, reasons, supporting documentation, leave balances, and employee entitlement updates.
• Guide employees through leave procedures and required paperwork, responding to questions and concerns in a timely, professional manner.
• Administer workers' compensation claims by coordinating injury reporting, required documentation, claim submissions, medical information, and communication with employees, managers, healthcare providers, and insurance or third-party administrators.
• Maintain OSHA injury and illness records, including applicable OSHA 300, 300A, and 301 documentation, and coordinate required reporting and annual posting.
• Review workplace incidents for recordability and reporting requirements, support audits, and help ensure compliance with applicable workers' compensation and OSHA regulations.
• Coordinate annual hearing testing for employees enrolled in the Hearing Conservation Program.
• Track and schedule required physical examinations for employees enrolled in the Respiratory Protection Program.
• Maintain up-to-date knowledge of leave laws and regulations and implement necessary changes to company policies and procedures.
• Conduct regular audits of leave records to identify and resolve potential compliance issues.
• All other duties as assigned.

SUPERVISORY RESPONSIBILITIES/DIRECT REPORTS

None.

TRAVEL

Up to 15% travel may be required.

QUALIFICATIONS

• Associatesdegree in HR or Business Management required. Bachelor's degree preferred.
• Minimum 2 years of experience in human resources or administration.
• Prior OSHA recordkeeping experience preferred.
• Knowledge of labor laws and regulations related to absences and leaves of absence preferred.
• Experience with HRIS systems or other HR software preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solveing and analytical skills.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.