Absence and Leave Administrator

Vollrath Company; Sheboygan (WI); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

The Vollrath Company is seeking an Absence & Leave Administrator to oversee end-to-end administration of federal and state leaves, including FMLA, ADA, and workers' compensation. You will process requests, maintain records, and ensure compliance with policies and employment laws, while guiding employees and managers through the process.

You will also maintain OSHA records, coordinate reporting, and support documentation and posting requirements as part of a comprehensive leave program.

Formación

• Associates degree in HR or Business Management required.
• Bachelor's degree preferred.
• Minimum 2 years of experience in human resources or administration.
• Prior OSHA recordkeeping experience preferred.
• Knowledge of labor laws and regulations related to absences and leaves preferred.
• Experience with HRIS systems or other HR software preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsabilidades

• Administer and approve employee leave requests (FMLA, ADA, STD, LTD) and ensure compliance.
• Maintain leave records with dates, reasons, balances, and entitlements.
• Guide employees through leave procedures and paperwork with timely, professional responses.
• Administer workers' compensation claims and coordinate reporting and documentation.
• Maintain OSHA injury and illness records and coordinate reporting and posting.
• Review incidents for recordability and support audits for compliance.
• Coordinate annual hearing testing for Hearing Conservation Program participants.
• Schedule physical examinations for Respiratory Protection Program members.
• Stay up-to-date on leave laws and update policies accordingly.
• Conduct regular audits of leave records to identify compliance issues.
• All other duties as assigned.

Conocimientos

Organizational skills

Time management

Communication skills

Interpersonal skills

Analytical skills

Educación

Associate degree in HR or Business Management

Bachelor's degree preferred

Herramientas

HRIS systems

Microsoft Office

Descripción del empleo

The Absence & Leave Administrator manages the end-to-end administration of employee leave programs, including applicable federal and state leaves such as FMLA, ADA, and workers' compensation. The role processes absence requests, maintains accurate records, and ensures compliance with company policies and employment laws. This position provides timely guidance and support to employees and managers throughout the leave process to promote a positive employee experience. The role also maintains OSHA injury and illness records, coordinates required reporting, and supports applicable documentation and posting requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Administer and approve employee leave requests, including FMLA, ADA, STD, and LTD, by reviewing documentation for accuracy, eligibility, and compliance with company policies and applicable laws.
• Maintain complete and accurate leave records, including dates, reasons, supporting documentation, leave balances, and employee entitlement updates.
• Guide employees through leave procedures and required paperwork, responding to questions and concerns in a timely, professional manner.
• Administer workers' compensation claims by coordinating injury reporting, required documentation, claim submissions, medical information, and communication with employees, managers, healthcare providers, and insurance or third-party administrators.
• Maintain OSHA injury and illness records, including applicable OSHA 300, 300A, and 301 documentation, and coordinate required reporting and annual posting.
• Review workplace incidents for recordability and reporting requirements, support audits, and help ensure compliance with applicable workers' compensation and OSHA regulations.
• Coordinate annual hearing testing for employees enrolled in the Hearing Conservation Program.
• Track and schedule required physical examinations for employees enrolled in the Respiratory Protection Program.
• Maintain up-to-date knowledge of leave laws and regulations and implement necessary changes to company policies and procedures.
• Conduct regular audits of leave records to identify and resolve potential compliance issues.
• All other duties as assigned.

SUPERVISORY RESPONSIBILITIES/DIRECT REPORTS

None.

TRAVEL

Up to 15% travel may be required.

QUALIFICATIONS

• Associatesdegree in HR or Business Management required. Bachelor's degree preferred.
• Minimum 2 years of experience in human resources or administration.
• Prior OSHA recordkeeping experience preferred.
• Knowledge of labor laws and regulations related to absences and leaves of absence preferred.
• Experience with HRIS systems or other HR software preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solveing and analytical skills.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.