Leadership Team Admin - Remote, Proactive & Detail-Driven

United States Digital Space LLC; United States; Remote; USD 42,000 - 66,000; Full time

Benefits offered by this job

Remote work

Performance bonus

Paid time off

Career growth

Job summary

United States Digital Space LLC is seeking an Administrative Assistant to support a four-person leadership team on a fully remote basis. You will capture decisions during meetings, track action items, and ensure follow-through across day-to-day operations.

Responsibilities include preparing clear meeting summaries, coordinating calendars, and logging hours via Clockify. You will work across U.S. business hours and grow with a remote, fast-moving team.

Qualifications

• 1+ year in administrative/coordinate roles with strong follow-through.
• Excellent written and spoken English and detail orientation.
• Ability to manage multiple tasks and deadlines simultaneously.
• Comfort with ClickUp, Slack, Google Workspace, Clockify, and AI tools.

Responsibilities

• Attend meetings and capture decisions, owners, and deadlines.
• Prepare and circulate same-day meeting summaries.
• Follow up on action items until completion or reassignment.
• Coordinate calendars and scheduling across leadership and external contacts.
• Maintain leadership tasks in ClickUp with visibility and follow-up.
• Generate weekly overview of outstanding items for leadership.

Skills

English proficiency

Follow-up discipline

Organizational skills

Calendar management

Meeting coordination

Documentation

Task prioritization

Independent work

Tools

ClickUp

Slack

Google Workspace

Clockify

AI tools (ChatGPT, Gemini)

Job description

United States Digital Space LLC is seeking an Administrative Assistant to support a four-person leadership team on a fully remote basis. You will capture decisions during meetings, track action items, and ensure follow-through across day-to-day operations.

Responsibilities include preparing clear meeting summaries, coordinating calendars, and logging hours via Clockify. You will work across U.S. business hours and grow with a remote, fast-moving team.