Administrative Assistant

The Wilson Group KW23; Denver (CO); Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Flexible hours

Professional growth opportunities

Job summary

A dynamic organization in the U.S. is seeking an energetic Administrative Assistant to manage schedules and administrative tasks efficiently. The ideal candidate will support daily operations, assist in planning, and ensure effective communication among team members. Required qualifications include experience in administrative roles and proficiency in Google Workspace and Microsoft Office. Join a flexible, remote-first work environment with ample growth opportunities and enjoy competitive compensation with benefits.

Qualifications

• U.S. citizen or permanent resident required.
• 1-3 years of administrative or office support experience.
• Proficient in Google Workspace and Microsoft Office.
• Excellent written and spoken communication.
• Detail-oriented with ability to juggle multiple tasks and meet deadlines.
• Tech-savvy and quick to learn new software.
• Strong problem-solving abilities and initiative.

Responsibilities

• Manage schedules and correspondence efficiently.
• Respond to messages, emails, and phone calls promptly.
• Assist in planning and organizing reports and presentations.
• Monitor due dates and assist with ongoing projects.
• Maintain a remote office setting and organize supplies.
• Coordinate travel arrangements for the team.
• Coordinate travel arrangements including lodging and transportation.

Skills

Google Workspace

Microsoft Office

Project Management Software

Attention to Detail

Problem-Solving

Tools

Google Workspace

Microsoft Office

Trello

Asana

Job description

Administrative Assistant (Open Only to U.S. Residents)

Place: U.S.-based, out in the country

Type of employment: permanent

To join our growing team, we are seeking an energetic and detail-oriented administrative assistant. Daily operations can run more smoothly with your help in managing schedules, correspondence, and other administrative tasks. You will play a pivotal role in the team's success by ensuring that everything runs well and contributing to the company's overall success.

Principal Duty

• Schedule and calendar management: efficiently arrange trips, meetings, and appointments for a number of team members and executives.
• Promptly and professionally respond to messages, emails, and phone calls; act as the go-between for internal and external contacts.
• Reports, presentations, and papers may need assistance with planning, organizing, writing, evaluating, and submitting. Ensure that your records are organized for easy access.
• Keep tabs on due dates, provide a hand to ongoing projects, and make sure resources are being used efficiently.
• Maintain an efficient and organized remote office setting by handling office supplies and materials.
• Arrange meetings, team-building activities, and logistical support for your company's events.
• Make arrangements for the group's travel, including lodging, transportation, and timetables.

Qualifications

• You must be a U.S. citizen or permanent resident to be considered for this position.
• Minimum of one to three years providing administrative or office support services. Being able to work remotely is an asset.
• Proficient in Google Workspace and other common office applications; fluent in Microsoft Office (Word, Excel, PowerPoint, and Outlook). Being well-versed in project management software (like Trello or Asana) is an advantage.
• Proficient in both written and spoken expression.
• Attention to detail: Ability to juggle multiple tasks with precision and meet tight deadlines.
• Tech‑savvy: Skilled at using a variety of computer programs and has no trouble picking up new ones.
• Quick to identify problems and come up with creative solutions, the issue solver.

Benefits

• Competitive compensation and bonuses from health insurance, 401(k), and paid time off.
• Work‑Life Balance: Remote first work environment and flexible hours.
• Development prospects for both personal and professional growth.
• Collaborate with a dedicated and supportive team in a fun and engaging environment.

If you are methodical, goal-oriented, and eager to make an impact, we want to meet with you! To be considered for this position, please submit your resume and a brief cover letter outlining your qualifications.