Executive Admin & Project Coordination Specialist

United States Digital Space LLC; Town of Lysander (NY); On-site; USD 51,000 - 78,000; Full time

Job summary

United States Digital Space LLC is seeking an administrative professional to support managers with calendar management, travel planning, and correspondence in a dynamic office setting.

The role requires 1–2 years of related experience, strong organizational skills, and the ability to handle confidential information. Proficiency in Microsoft Office, SharePoint, Concur, and document management is desired.

Qualifications

• Requires 1-2 years of related experience.
• Proficient in Microsoft Office; SharePoint/Concur/Visio skills preferred.
• Able to handle confidential information and work overtime on short notice.

Responsibilities

• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
• Prepare expense reports and routine correspondence for signature.
• Maintain calendars and manage incoming mail and project records.

Skills

Microsoft Office

SharePoint

Visio

Teams

Concur

ECMS knowledge

Attention to detail

Communication

Document management

Overtime availability

Tools

SharePoint

Visio

Teams

Concur

Aconex

Job description

United States Digital Space LLC is seeking an administrative professional to support managers with calendar management, travel planning, and correspondence in a dynamic office setting.

The role requires 1–2 years of related experience, strong organizational skills, and the ability to handle confidential information. Proficiency in Microsoft Office, SharePoint, Concur, and document management is desired.