Lead Wedding Planner - Contract, Flexible Schedule

Leigh and Co.; Napa (CA); On-site; USD 4,100 - 4,900; Part time

Job summary

Leigh & Co. Events is a fast-growing wedding planning company seeking a Lead Wedding Coordinator for a contract role with flexible scheduling. Training is provided and compensation is $400 per project for 10–12 hours. Position is focused on onsite lead planning for 2026 season and beyond.

You will serve as the lead planner, directing weddings onsite alongside client experience managers and assistants, ensuring flawless execution from setup to wrap-up and coordinating with vendors at every step.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Strong communication skills and attention to detail are essential.
• Must have reliable transportation.
• Must be able to lift 30 lbs.

Responsibilities

• Attend a final details call with clients 4–6 weeks prior to the wedding to confirm logistics, timeline and expectations.
• Lead and facilitate the ceremony rehearsal the day before the wedding, ensuring confidence in timing and cues.
• Serve as the primary on-site advocate for the couple, maintaining a calm, solutions-focused presence and supporting them through challenges.
• Oversee ceremony and reception setup in line with the event design and playbook.
• Manage full wedding day execution from vendor arrival to final breakdown.
• Greet, direct and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to align with the plan.
• Coordinate placement of escort cards, menus, table numbers, favors, guest book and décor.
• Support the wedding party and family with guidance, timing cues and on-site needs.
• Ensure end-of-event items are packed and accounted for.
• Proactively manage and resolve last-minute changes to maintain a smooth guest experience.

Skills

Lead planner

Strong communication

Detail oriented

Vendor coordination

Time management

Job description

Leigh & Co. Events is a fast-growing wedding planning company seeking a Lead Wedding Coordinator for a contract role with flexible scheduling. Training is provided and compensation is $400 per project for 10–12 hours. Position is focused on onsite lead planning for 2026 season and beyond.

You will serve as the lead planner, directing weddings onsite alongside client experience managers and assistants, ensuring flawless execution from setup to wrap-up and coordinating with vendors at every step.