Lead Recruiting Coordinator: Fast-Track Hiring Ops

1X; San Carlos (CA); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

Generous paid time off

401(k) plan with company match

Flexible Spending Accounts (FSA) and H

Commuter benefits

Disability and life insurance

Employee Assistance Program

Onsite snacks and catered lunches

Job summary

1X is hiring a Lead Recruiting Coordinator in San Carlos to own end-to-end interview scheduling for executive and high-volume roles. You will ensure smooth candidate experiences, fast communication, and fast feedback loops while maintaining Ashby as the single source of truth for every open role.

You will lead by example, set playbooks, and escalate daily operational issues with a focus on quality and speed across the recruiting team.

Qualifications

• 7+ years of recruiting coordination experience, including scheduling for executive or high-volume roles.
• Demonstrated ability to manage complex, multi-participant interview schedules without errors.
• Experience with an applicant tracking system as the system of record for hiring.
• Proven track record of being the escalation point for a coordination or operations team.

Responsibilities

• Own end-to-end interview scheduling for executive and high-volume roles in your half of the org, delivered without errors, with last-minute conflicts resolved quickly and calmly.
• Deliver consistently high satisfaction scores from candidates and hiring managers through transparent, timely communication with every interview participant.
• Drive down time-to-schedule and time-to-feedback by identifying bottlenecks in the hiring workflow and implementing automation for scheduling and feedback collection.
• Optimize and iterate the coordination team’s playbooks and training guides so every coordinator runs the same process and new hires ramp fast.
• Lead as the escalation point for daily operational issues in your half of the org, setting the bar for quality and speed across the coordination team, and keep Ashby complete and current as the single source of truth for every open role.

Skills

Executive scheduling

High-volume scheduling

ATS experience

Escalation point

Confidential handling

Scheduling automation

Team playbooks

Tools

Ashby

Job description

1X is hiring a Lead Recruiting Coordinator in San Carlos to own end-to-end interview scheduling for executive and high-volume roles. You will ensure smooth candidate experiences, fast communication, and fast feedback loops while maintaining Ashby as the single source of truth for every open role.

You will lead by example, set playbooks, and escalate daily operational issues with a focus on quality and speed across the recruiting team.