Junior Project Administrator – Growth in PM & Invoicing

ECS Group; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

ECS Group is seeking a Staff Project Administrator to support the Project Management team in an office-based role in Houston. The position focuses on training in project administration with hands-on learning and professional development under supervision.

You will assist with project tasks, coordinate resources, manage paperwork, and help maintain schedules and budgets while delivering positive service to clients and colleagues in line with ECS Core Values.

Qualifications

• 0 years of related experience
• Excellent oral & written communication skills
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented

Responsibilities

• Assists with the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Skills

Oral & written communication

Multi-tasking

Teamwork

Detail-oriented

Customer service

Self-motivated

Dependable

Problem solving

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Office

Job description

ECS Group is seeking a Staff Project Administrator to support the Project Management team in an office-based role in Houston. The position focuses on training in project administration with hands-on learning and professional development under supervision.

You will assist with project tasks, coordinate resources, manage paperwork, and help maintain schedules and budgets while delivering positive service to clients and colleagues in line with ECS Core Values.