Entry-Level Project Administrator — Growth in Project Management

ECS Southwest, LLP; Carrollton (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

ECS Group of Companies seeks a Staff Project Administrator to support the Project Management team from the office. This growth-oriented role trains the employee in project administration, including proposal setup, invoicing, and resource coordination, with hands-on learning and professional development.

You will work closely with senior staff, attend project meetings, and learn to manage project budgets and change orders as you grow in the role.

Qualifications

• 0 years of related experience.
• High school diploma or GED required.
• Bachelor of Business or related field is preferred.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Excellent oral & written communication skills.
• Limited project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Limited decision‑making skills.

Responsibilities

• Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Skills

Communication skills

Multi-tasking

Detail-oriented

Interpersonal skills

Teamwork

Independent work

Decision-making (limited)

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies seeks a Staff Project Administrator to support the Project Management team from the office. This growth-oriented role trains the employee in project administration, including proposal setup, invoicing, and resource coordination, with hands-on learning and professional development.

You will work closely with senior staff, attend project meetings, and learn to manage project budgets and change orders as you grow in the role.