Senior Project Administrator — Lead Projects & Mentorship

ECS Southeast, LLP; Greensboro (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

ECS Employee Ownership

Job summary

ECS Group of Companies is seeking a Senior Project Administrator to support the Project Team from proposal to final invoice. You will help manage budgets, prepare invoices, and coordinate project resources while mentoring junior staff and ensuring on-time delivery.

In this role, you will act as the central client-facing contact, collaborate with managers on staffing, and maintain documentation and schedules using ECS systems. Strong communication and organizational skills are essential.

Qualifications

• 4 years of related experience.
• High school diploma or GED required; Bachelor's preferred.
• Valid driver's license if driving for ECS.
• Excellent oral & written communication skills.
• Strong project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Strong leadership and decision-making skills.
• High-level understanding of prioritizing and urgency of work in the consulting industry.
• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements.

Responsibilities

• Manages administrative tasks from proposal to final invoice payment.
• Assists junior staff with issue resolution.
• Coordinates project resources and paperwork.
• Maintains project schedules and budgets using ECS systems.
• Coordinates internal communications across projects.
• Mentors junior staff and supports team development.
• Coordinates project meetings and client issue resolutions.
• Central point of contact for client-facing communications.
• Assists in managing budgets and invoice processing.
• Prepares change orders and invoices.
• Prioritizes tasks to meet deadlines.
• Supports project and contract management and staffing decisions.
• Hosts or attends project discussions with clients and follows up on reports.

Skills

Communication skills

Teamwork

Multi-tasking

Detail-oriented

MS Office

Leadership

Project coordination

Documentation

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies is seeking a Senior Project Administrator to support the Project Team from proposal to final invoice. You will help manage budgets, prepare invoices, and coordinate project resources while mentoring junior staff and ensuring on-time delivery.

In this role, you will act as the central client-facing contact, collaborate with managers on staffing, and maintain documentation and schedules using ECS systems. Strong communication and organizational skills are essential.