IT Asset Coordinator

AAON, Inc.; Longview (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

AAON, Inc. is seeking an IT Asset Coordinator to maintain accurate records of hardware and software assets throughout their lifecycle. You will track procurement, deployment, usage, maintenance, and disposal while ensuring policy and regulatory compliance.

You will work with IT, procurement, and finance to keep asset records up to date, perform periodic audits, and generate reports on usage and compliance. A degree and 2+ years in asset management are required.

Qualifications

• Associate or Bachelor's degree in Information Technology, Business Administration, or related field (or equivalent experience).
• 2+ years in IT asset management, inventory control, or IT support roles.
• ITIL, CompTIA A+, CITAM or equivalent certifications preferred.

Responsibilities

• Maintain an accurate inventory of all IT assets using asset management tools.
• Coordinate procurement, receiving, deployment, and return of IT equipment.
• Monitor and reconcile asset records with physical inventory and financial systems.
• Track software licenses, ensuring compliance with licensing agreements.
• Manage the asset lifecycle from acquisition through disposal.
• Work with IT, procurement, and finance to keep asset records up to date.
• Assist in periodic physical audits of IT equipment.
• Generate reports on asset usage, lifecycle status, and compliance metrics.
• Support onboarding and offboarding by provisioning and reclaiming IT equipment.
• Coordinate repairs and warranty service with vendors.
• Ensure secure disposal of obsolete equipment.

Skills

IT asset management

Inventory control

IT support

Documentation

Communication

Vendor coordination

Education

Associate or Bachelor's degree in IT/Business

Tools

Asset management software

Microsoft Excel

ITSM tools

Job description

Job Description

The IT Asset Coordinator is responsible for managing and maintaining accurate records of the organization’s IT assets throughout their lifecycle. This includes tracking the acquisition, deployment, usage, maintenance, and disposal of hardware and software assets. The role ensures compliance with internal policies and external regulations, supporting efficient asset utilization and cost control.

Primary Duties

Primary duties may include, but are not limited to:

• Maintain an accurate inventory of all IT assets (hardware and software) using asset management tools.
• Coordinate the procurement, receiving, deployment, and return of IT equipment.
• Monitor and reconcile asset records with physical inventory and financial systems.
• Track software licenses, ensuring compliance with licensing agreements.
• Manage the asset lifecycle from acquisition through disposal.
• Work closely with IT support, procurement, and finance teams to ensure timely updates to asset records.
• Assist in conducting periodic physical audits of IT equipment.
• Generate reports related to asset usage, lifecycle status, and compliance metrics.
• Support onboarding and offboarding processes by provisioning and reclaiming IT equipment.
• Coordinate equipment repairs and warranty service with vendors.
• Ensure secure and environmentally compliant disposal of obsolete equipment.

Job Requirements: Education and Experience Requirements

• Associate or Bachelor's degree in Information Technology, Business Administration, or related field (or equivalent experience).
• 2+ years in IT asset management, inventory control, or IT support roles.
• ITIL, CompTIA A+, Certified IT Asset Manager (CITAM) or equivalent certifications preferred.

Knowledge, Skills, and Abilities

• Strong organizational and documentation skills.
• Proficient in using IT asset management tools and databases.
• Basic understanding of IT hardware, software and licensing.
• Attention to detail and ability to work independently.
• Strong communication and interpersonal skills.
• Familiarity with procurement processes and vendor relations.
• Proficiency in Microsoft Excel and other reporting tools

Essential Mental and Physical Functions

• Lift up to 10 lbs.
• Climbing
• Stooping
• Sitting for prolonged periods

Work Environment

Work is performed in a climate-controlled office setting. Occasional visits to the manufacturing plant may be required, exposing the incumbent to:

• Humidity, loud noises, dirt
• Varying temperatures
• Sheet Metal
• Forklift traffic

Company Overview

At AAON and BASX, we’re driven by a shared commitment to innovation, performance, and sustainability. Since 1988, AAON has been at the forefront of the HVAC industry, delivering cutting-edge solutions for commercial and industrial indoor environments. Since joining forces with AAON in 2021, BASX has built on that foundation with highly engineered, custom solutions for critical environments—including cleanrooms, data centers, and laboratories—where precision and reliability matter most. Together, we design and manufacture highly configurable systems tailored to each application, ensuring our customers achieve exceptional efficiency, performance, and long-term value. Join us in shaping smarter, more sustainable environments for the future.