IP Billing Coordinator: Detail-Oriented Finance Pro

Pivotal Solutions; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Pivotal Solutions is seeking a Billing Coordinator to join the finance team and support IP billing processes for attorneys designated by the Senior Billing Manager. This role coordinates preparation and processing of client bills and assists with special projects.

Key tasks include printing proformas, editing drafts, reviewing billing work for standards, sending final bills, and generating reports. The ideal candidate has IP billing knowledge, at least three years' law firm billing or accounting

Qualifications

• High school diploma or equivalent.
• Knowledge of Intellectual Property billing processes.
• Minimum three years prior law firm billing or equivalent accounting experience.
• Experience with 3E billing software and eBilling software.

Responsibilities

• Prepare and process client billing for billing attorneys as designated by the Senior Billing Manager.
• Edit and print drafts; review billing work for consistency with Firm standards.
• Process final bills and send to clients; submit bills electronically when required.
• Request expense backup from accounts payable and verify accuracy.
• Monitor unbilled write-offs and outstanding client invoices; work on special reports.

Skills

Attention to detail

Self-motivated

Accurate

Communication skills

Education

High school diploma

Tools

3E billing software

eBilling software

Ten-Key calculator

Job description

Pivotal Solutions is seeking a Billing Coordinator to join the finance team and support IP billing processes for attorneys designated by the Senior Billing Manager. This role coordinates preparation and processing of client bills and assists with special projects.

Key tasks include printing proformas, editing drafts, reviewing billing work for standards, sending final bills, and generating reports. The ideal candidate has IP billing knowledge, at least three years' law firm billing or accounting