Billing Coordinator: Precise Invoicing & Client Billing

BCLP; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

BCLP is seeking a Billing Coordinator to support billing attorneys by coordinating client billing preparation and processing. The role handles proformas, edits, final bills, and electronic submissions, ensuring accuracy and adherence to firm standards.

You will also review billing work, gather supporting documents, monitor unbilled write-offs and outstanding invoices, and contribute to reporting and special projects as needed. Strong Word/Excel and accounting systems skills are essential.

Qualifications

• Proficiency in Word and Excel; strong accounting database knowledge preferred.
• Experience with Ten-Key calculator by sight and touch.
• Must be responsible, self-motivated, accurate and detail oriented.
• Ability to communicate clearly and concisely with internal and external clients; able to work overtime as needed.

Responsibilities

• Coordinate preparation and processing of client billing for billing attorneys.
• Print proformas per attorney requests and edit drafts.
• Review billing work for consistency with Firm standards.
• Process final bills and submit to clients; electronic submission when required.
• Request expense backup from accounts payable and include with bills; verify accuracy.
• Process unbilled write-offs and monitor client invoice short pays.
• Monitor and tag alternative fee arrangements in the system.
• Submit non-billable transfer approvals and backup to Firmwide Billing Manager.
• Research and run special reports to assist billing attorneys with client bills.
• Provide back-up support to billing secretary and Accounting Manager.
• Complete special projects and reporting as needed.

Skills

Microsoft Word

Microsoft Excel

Accounting databases

Ten-Key calculator

Attention to detail

Communication skills

Overtime ability

Client interaction

Education

High school diploma or equivalent

Minimum 3 years law firm billing experience

Tools

3E Billing Software

Job description

BCLP is seeking a Billing Coordinator to support billing attorneys by coordinating client billing preparation and processing. The role handles proformas, edits, final bills, and electronic submissions, ensuring accuracy and adherence to firm standards.

You will also review billing work, gather supporting documents, monitor unbilled write-offs and outstanding invoices, and contribute to reporting and special projects as needed. Strong Word/Excel and accounting systems skills are essential.