Billing Coordinator

Winston Staffing; Roseland (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Winston Staffing is seeking a Billing Coordinator to join its legal operations and finance teams in Roseland, NJ. The role focuses on invoicing, collections, and managing client financial relationships for a mid-to-large law firm.

Responsibilities include pre-bill generation, e-billing submissions through major platforms, and accounts receivable, with a demand for 3–7 years of relevant experience and proficiency in SurePoint/Aderant/Elite and advanced Excel.

Qualifications

• Billing and collections experience in a professional services setting.
• Strong command of time-entry processes and client invoicing rules.
• Proficiency with legal billing software and advanced Excel skills.

Responsibilities

• Pre-bill generation: review and modify monthly proformas and verify time entries align with client agreements.
• E-billing management: process electronic submissions via Legal Tracker/CounselLink/TyMetrix and follow client guidelines to minimize invoice rejections.
• Account reconciliation: handle billing inquiries, adjust invoices, resolve discrepancies, and issue weekly or monthly reports.
• Accounts receivable: liaise with clients and legal staff to pursue outstanding balances and ensure timely collections.
• Experience: 3–7 years in a mid-to-large law firm environment.
• Technical skills: proficiency with practice management and accounting software (SurePoint, Aderant, Elite), advanced Excel, and familiarity with e-billing hubs.

Skills

Billing coordination

Excel

Time entry review

Client relations

E-billing platforms

Tools

SurePoint

Aderant

Elite

Microsoft Excel

Job description

Within the firm's legal operations and finance departments to manage the firm's invoicing, collections, and client financial relationships.

Billing Coordinator

Pre-bill Generation: Reviewing and modifying monthly proformas (bill drafts), verifying the accuracy of time entries from attorneys and paralegals, and ensuring rates line up with client agreements.

• E-Billing Management: Processing electronic billing submissions via popular outside counsel legal tech platforms (such as Legal Tracker, CounselLink, or TyMetrix), and managing strict client billing guidelines to minimize invoice rejections.
• Account Reconciliation: Handling billing inquiries, adjusting bills, resolving payment discrepancies, and issuing weekly or monthly financial reports.
• Accounts Receivable: Interfacing with clients and legal staff to follow up on outstanding balances and ensure timely collections.
• Experience Required: 3–7 years of relevant experience in a mid-sized to large law firm environment).
• Technical Skills: Success in this role requires hands-on proficiency with law firm practice management and accounting software (such as SurePoint, Aderant, or Elite), advanced Excel skills, and familiarity with e-billing clearance hubs.