Billing Coordinator

Williamvaughnta; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Williamvaughnta, a prestigious global law firm, is seeking a Billing Coordinator to join its Finance team in New York. This role will support attorneys across multiple offices, ensuring accurate and timely billing operations.

The ideal candidate should have a Bachelor's degree and at least 2 years of billing or finance experience, with strong organizational and communication skills. Familiarity with eBilling platforms is a plus.

Qualifications

• Bachelor's degree is required.
• 2+ years of billing, legal billing, finance, accounting, accounts receivable, or professional services experience.
• Experience supporting attorneys or legal professionals preferred.

Responsibilities

• Prepare, review, edit, and process attorney billing in accordance with client guidelines.
• Coordinate monthly billing cycles for assigned attorneys and practice groups.
• Review prebills and ensure invoices are accurate and timely.

Skills

Attention to detail

Client service

Microsoft Excel

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

eBilling platforms (Legal Tracker, CounselLink, etc.)

Job description

A prestigious global law firm is seeking a Billing Coordinator to join its Finance team. This position will support attorneys and practice groups across multiple offices and play a key role in the firm's billing operations. The ideal candidate is detail oriented, client service focused, and comfortable working in a fast paced professional services environment.

Billing Coordinator Responsibilities:

• Prepare, review, edit, and process attorney billing in accordance with client guidelines and firm policies.
• Coordinate monthly billing cycles for assigned attorneys and practice groups.
• Review prebills, make narrative edits, adjust time and costs, and ensure invoices are accurate and timely.
• Work directly with attorneys, legal assistants, and clients to resolve billing questions and discrepancies.
• Submit electronic invoices through various eBilling platforms and monitor invoice status.
• Research and resolve rejected invoices, deductions, and billing compliance issues.
• Assist with client onboarding, billing rate updates, and matter maintenance.
• Monitor aging work in process (WIP) and collaborate with attorneys to ensure timely billing.
• Generate billing reports and provide analysis to attorneys and finance leadership.
• Maintain a strong understanding of outside counsel guidelines and client billing requirements.
• Support special projects and process improvement initiatives within the Finance department.

Billing Coordinator Qualifications:

• Bachelor's degree is required.
• 2+ years of billing, legal billing, finance, accounting, accounts receivable, or professional services experience.
• Experience supporting attorneys or legal professionals preferred.
• Familiarity with eBilling platforms such as Legal Tracker, CounselLink, Tymetrix, Serengeti, or similar systems is a plus.
• Strong Microsoft Excel skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.
• Strong communication skills with the ability to work effectively across all levels of the organization.