Senior Billing Coordinator

Syntagma Group; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

A reputable law firm in New York is seeking a Senior Billing Coordinator responsible for drafting client invoices and monitoring billing compliance. Key duties include preparing draft bill narratives, analyzing time entries, and liaising with partners and clients. The ideal candidate will have strong communication and organizational skills, a Bachelor's Degree, and 5-10 years of billing experience in a law firm. This role is critical to ensuring accurate and timely client billing, supporting the firm's operational goals.

Responsibilities

• Proactively monitor unbilled index of each assigned billing partner to identify opportunities to issue bills.
• Communicate with partners to determine which matters require draft preparation.
• Prepare draft bill narratives for partner/associate review.
• Review and analyze time entries to enable drafting of legal bills as necessary for partner review.
• Research and investigate time entry narratives for appropriateness.
• Liaison between partners, clients, and billing support staff to finalize, render, and submit invoices.

Skills

Strong written and oral communication skills

Strong interpersonal skills

Strong attention to detail skills

Good organizational skills

Proactive

Results oriented

Good analytical skills

Ability to deal with all levels of firm personnel

Ability to work independently as well as in a team environment

Education

Bachelor's Degree

5-10 years of law firm billing experience

Job description

The Senior Billing Coordinator will be responsible for drafting narrative and detailed client invoices. Proactively review and monitor unbilled inventory, work with partners to ensure compliance with client billing requirements. This individual will work to develop relationships with assigned partners and secretaries and create individualized billing plans according to partner preference.

Essential Duties and Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Proactively monitor unbilled index of each assigned billing partner to identify opportunities to issue bills.
• Communicate with partners to determine which matters require draft preparation.
• Prepare draft bill narratives for partner/associate review.
• Review and analyze time entries to enable drafting of legal bills as necessary for partner review and summary memoranda to clients.
• Research and investigate time entry narratives for appropriateness as necessary.
• Liaison between partners, clients and billing support staff to finalize, render and submit invoices to clients.

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Strong written and oral communication skills
• Strong interpersonal skills
• Strong attention to detail skills
• Good organizational skills
• Proactive
• Results oriented
• Good analytical skills
• Ability to deal with all levels of firm personnel
• Ability to work independently as well as in a team environment

Education and/or Experience

• Bachelor's Degree
• 5-10 years of law firm billing experience