Billing Coordinator - New York, NY

Pivotal Solutions; New York (NY); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Pivotal Solutions is seeking a Billing Coordinator to join the finance team and support IP billing processes for attorneys designated by the Senior Billing Manager. This role coordinates preparation and processing of client bills and assists with special projects.

Key tasks include printing proformas, editing drafts, reviewing billing work for standards, sending final bills, and generating reports. The ideal candidate has IP billing knowledge, at least three years' law firm billing or accounting

Qualifikationen

• High school diploma or equivalent.
• Knowledge of Intellectual Property billing processes.
• Minimum three years prior law firm billing or equivalent accounting experience.
• Experience with 3E billing software and eBilling software.

Aufgaben

• Prepare and process client billing for billing attorneys as designated by the Senior Billing Manager.
• Edit and print drafts; review billing work for consistency with Firm standards.
• Process final bills and send to clients; submit bills electronically when required.
• Request expense backup from accounts payable and verify accuracy.
• Monitor unbilled write-offs and outstanding client invoices; work on special reports.

Kenntnisse

Attention to detail

Self-motivated

Accurate

Communication skills

Ausbildung

High school diploma

Tools

3E billing software

eBilling software

Ten-Key calculator

Jobbeschreibung

We are seeking a Billing Coordinator to join our finance team and support the intellectual property billing process. This position is responsible for coordinating the preparation and processing of client billing for billing attorneys designated by the Senior Billing Manager. It is also responsible for special projects as required.

Key Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and sends them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Monitor client invoice short pays, researches same and makes necessary changes in the system if required
• Monitor and tags alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submits non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Researches/runs special reports and helps billing attorneys in preparing their clients billing
• Submits employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned
• Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
• Ability to use a Ten-Key calculator by sight and touch
• Must be responsible, self-motivated, accurate and detail oriented
• Ability to inspire confidence as well as keep confidences
• Ability to work overtime up to four (4) hours per week
• Ability to deal professionally with both internal and external clients on all levels
• Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
• Requires the ability to regularly report to work on the days and times scheduled

Experience & Knowledge

• High school diploma or equivalent
• Knowledge of Intellectual Property billing processes
• Minimum three (3) years prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software required