Billing Coordinator

Bridgeline Solutions; Los Angeles (CA); Hybride; USD 50 000 - 70 000; Plein temps

Avantages offerts par ce poste

Hybrid work model (1 day in office)

Résumé du poste

Bridgeline Solutions in Los Angeles seeks a Billing Coordinator to manage attorney billing and support accounting duties, ensuring accuracy and compliance with client guidelines. The role is hybrid with one day in the office.

Responsibilities include reviewing pre-bills, resolving billing inquiries, preparing and distributing client invoices, and assisting with accounts receivable and reporting. Strong communication and 3–5 years of billing experience are preferred.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• 3-5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment.
• Proficiency in Microsoft Office and billing software such as Aderant/Expert Sierra.
• Strong attention to detail and accuracy; ability to resolve billing issues.
• Excellent verbal and written communication; professional with attorneys and clients.
• Strong organizational and time management skills.
• Confidentiality and discretion.
• Ability to work both independently and in a team.

Responsabilités

• Review and edit pre-bills for accuracy and completeness.
• Research and resolve billing inquiries, audit requests, and issues.
• Prepare and distribute final client invoices; bill attorney hours monthly.
• Assist with client invoices and e-bills; ensure compliance with guidelines.
• Submit e-bills to clients and third-party vendors.
• Process cash receipts and assist with accounts receivable.
• Manage new client and matter setup and close matters in the billing system.
• Prepare financial analyses, including billing history and AR reports.
• Support the Accounting Manager with special projects.

Connaissances

Attention to detail

Analytical skills

Verbal and written communication

Professional communication

Time management

Teamwork / independent work

Confidentiality

Numerical skills

Formation

High school diploma or equivalent

Bachelor's degree preferred

Outils

Microsoft Office Suite

Outlook

Aderant/Expert Sierra

Description du poste

The Billing Coordinator will manage attorney billing and assist with accounting and bookkeeping responsibilities. This role works closely with attorneys, staff, clients, and vendors to ensure billing accuracy, resolve discrepancies, and maintain compliance with established billing policies and client guidelines.

This role is hybrid one day in office.

Responsibilities:

• Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness
• Research and resolve billing inquiries, audit requests, and billing issues
• Compile and bill attorney hours to clients monthly and prepare and distribute final client invoices
• Assist with client invoices and e-bills, ensuring compliance with billing guidelines and tracking submissions through client approval
• Submit e-bills to clients and third-party vendors as required
• Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies
• Manage new client and matter setup and close matters in the billing system as needed
• Prepare financial analyses, including billing history and accounts receivable reports
• Support the Accounting Manager with special projects as needed

Requirements:

• High school diploma or equivalent required; bachelor's degree preferred
• 3-5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment
• Proficiency in Microsoft Office Suite, Outlook, and billing software such as Aderant/Expert Sierra
• Strong attention to detail and accuracy, with analytical skills to resolve billing issues and reconcile discrepancies
• Excellent verbal and written communication skills
• Ability to communicate professionally with attorneys, clients, staff, and vendors
• Strong organizational and time management skills, with the ability to manage multiple priorities in a deadline-driven environment
• Proactive, solution-oriented approach with excellent follow-through
• Mathematical skills for billing calculations, account reconciliation, and financial reporting
• Dependable team player who can also work independently and make informed decisions
• Ability to maintain strict confidentiality