Intellectual Property Billing Specialist

Pivotal Solutions; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Pivotal Solutions seeks a Billing Coordinator to join our finance team and manage the IP billing process for designated attorneys. You will prepare, print, review, and finalize client bills, ensuring accuracy and timely submission electronically when needed.

The role requires attention to detail, proficiency in Word and Excel, and experience with 3E and eBilling software. A high school diploma or equivalent and at least three years in law firm billing are expected.

Qualifications

• High school diploma or equivalent
• Knowledge of Intellectual Property billing processes
• Minimum three (3) years prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software required

Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and sends them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Monitor client invoice short pays, researches same and makes necessary changes in the system if required
• Monitor and tags alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submits employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned
• Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
• Ability to use a Ten-Key calculator by sight and touch
• Must be responsible, self-motivated, accurate and detail oriented
• Ability to inspire confidence as well as keep confidences
• Ability to work overtime up to four (4) hours per week
• Ability to deal professionally with both internal and external clients on all levels
• Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
• Requires the ability to regularly report to work on the days and times scheduled

Skills

Attention to detail

Excellent communication

Self-motivated

Education

High school diploma or equivalent

Tools

3E billing software

eBilling software

Microsoft Word

Microsoft Excel

Ten-Key calculator

Job description

Pivotal Solutions seeks a Billing Coordinator to join our finance team and manage the IP billing process for designated attorneys. You will prepare, print, review, and finalize client bills, ensuring accuracy and timely submission electronically when needed.

The role requires attention to detail, proficiency in Word and Excel, and experience with 3E and eBilling software. A high school diploma or equivalent and at least three years in law firm billing are expected.