International Administrative Associate

Auburn University Montgomery; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Auburn University at Montgomery is seeking a Program Associate in Global Initiatives to support financial, records, and administrative tasks. You will code and tabulate data, process vouchers and invoices, and maintain department records to ensure smooth operations.

The role requires strong word processing and spreadsheet skills, familiarity with Banner and student information systems, and excellent customer service. A high school diploma and two years of office experience are required.

Qualifications

• High school diploma or equivalent with two years of general office experience.
• Banner experience is preferred.

Responsibilities

• Code, tabulate, and assemble fiscal, statistical, budget data; process vouchers and invoices; maintain department records/accounts; proofread documents; process health insurance for international students.
• Serve as first point of contact for International Affairs and handle inquiries; screen calls and route messages.
• Use Banner Financial systems and other departmental computer systems to manage data and procedures.
• Maintain and order office supplies and manage web content for the Office of Global Initiatives.

Skills

Word processing

Spreadsheet software

Banner Financial systems

Student information systems

FERPA knowledge

Customer service

Interpersonal communication

Proofreading

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Banner Financial systems

Job description

Position Information

Vacancy Number: S-01104

Classification Title: Program Associate

Department: Global Initiatives

Employment Type: Full-Time

Duties and Responsibilities

• Code, tabulate, and assemble fiscal, statistical, budget and related data; collect and post information into computer or manual filing system; process travel vouchers, vendor vouchers, purchase orders and invoices; follow acceptable/standard bookkeeping procedures; collect fees and maintain collection records; maintain department records/accounts; proofread documents/written materials; process international student health insurance.
• Function as the first point of contact within International Affairs the Office of Global Initiatives to: receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort and deliver mail.
• Use of departmental computer systems and Banner Financial systems, and enter and manage data accordingly; operate office machines (e.g., copier, scanner, fax, calculator, personal computer, typewriter).
• Maintain and order supplies.
• Maintain Office of Global Initiatives web site.

Knowledge, Skills, and Abilities

• Knowledge of basic word processing and spreadsheet software and the ability to operate standard PC/PC software applications
• Knowledge of integrated student information systems, i.e. Banner and data management systems
• Knowledge of record-keeping procedures and FERPA
• Knowledge of applicable university policies and procedures
• Very strong customer service skills
• Positive interpersonal skills; good oral and written communication skills
• Ability to perform basic mathematical computations
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to respond to several demands at one time
• Ability to maintain records
• Ability to coordinate the work of others (students assistant)
• Ability to provide information and assistance to assigned staff and customers
• Ability to comfortably interact with and assist students, visitors, and faculty of other ethnicities and cultures whose first language is not English

Minimum Qualifications

High school diploma or equivalent and two years' general office experience. Specific records and Banner experience is desired.

About the University/College

Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

We are committed to build and sustain an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions.

Prospective candidates will help further the institutional goals of promoting equity, diversity, and inclusivity.

This posting will remain open until closed: Yes

Job Open Date: 12/06/2025

Salary Band: 103