Administrative Support Associate

Auburn University; Auburn (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University’s Department of Mathematics and Statistics seeks an Administrative Support Associate to provide essential clerical and administrative services, ensuring smooth operation of the office. The role welcomes a team-oriented individual who enjoys interacting with people and supporting faculty and students.

The position supports front desk duties, textbook coordination, office logistics, mail handling, event support, and compliance with university policies.

Qualifications

• High School Diploma or GED with 2 years of clerical/administrative support experience.
• High School Diploma or GED with 4 years of clerical/administrative support experience.

Responsibilities

• Greet visitors and answer departmental phone calls.
• Serve as the primary front office contact for students, faculty, staff, and visitors.
• Coordinate textbook adoptions and desk copy requests, maintain textbook information, and assist faculty with locating textbook resources and materials.
• Provide copier and printer support for faculty and staff to include maintaining supplies, coordinating maintenance, and troubleshooting.
• Monitor, maintain, and order office supplies for the department.
• Manage department mailbox assignments as well as incoming and outgoing mail and package distributions.
• Submit and track Facilities Management work orders and maintenance requests.
• Coordinate classroom and meeting room reservations for seminars, thesis defenses, exams, student organizations, and departmental meetings.
• Assist with departmental events, seminars, receptions, meetings, and other in-house events, including coordinating food, beverages, and room setup.
• Maintain departmental bulletin boards and remove outdated materials.
• Assist with reimbursement processes and provide administrative support for departmental financial activities.
• Serve on departmental committees as assigned.
• Stay abreast of departmental, college, and university policies and procedures as it relates to this position.
• Serve as a first point of contact for student inquiries, including front-line support for ALEKS Math Placement questions and routine placement processes; training provided.

Education

High School Diploma or GED

Job description

Job Description

The Department of Mathematics and Statistics at Auburn Universityis seeking candidates for the position of Administrative SupportAssociate. This position is an integral part of the staff and willprovide administrative and general clerical support within thedepartment. The person who will thrive in this role enjoysconnecting with people, collaborating with a team, and ensuringsmooth operation of an office environment.

Responsibilities

• Greet visitors and answer departmental phone calls.
• Serve as the primary front office contact for students,faculty, staff, and visitors.
• Coordinate textbook adoptions and desk copy requests, maintaintextbook information, and assist faculty with locating textbookresources and materials.
• Provide copier and printer support for faculty and staff toinclude maintaining supplies, coordinating maintenance, andtroubleshooting.
• Monitor, maintain, and order office supplies for thedepartment.
• Manage department mailbox assignments as well as incoming andoutgoing mail and package distributions.
• Submit and track Facilities Management work orders andmaintenance requests.
• Coordinate classroom and meeting room reservations forseminars, thesis defenses, exams, student organizations, anddepartmental meetings.
• Assist with departmental events, seminars, receptions,meetings, and other in-house events, including coordinating food,beverages, and room setup.
• Maintain departmental bulletin boards and remove outdatedmaterials.
• Assist with reimbursement processes and provide administrativesupport for departmental financial activities.
• Serve on departmental committees as assigned.
• Stay abreast of departmental, college, and university policiesand procedures as it relates to this position.
• Serve as a first point of contact for student inquiries,including front-line support for ALEKS Math Placement questions androutine placement processes; training provided.
• Other duties as assigned.

Qualifications

Level I:

• High School Diploma or GED and 2 years of experience inclerical and administrative support services.

Level II:

• High School Diploma or GED and 4 years of experience inclerical and administrative support services.

SUBSTITUTIONS ALLOWED FOR EXPERIENCE: Yes, When a candidate has therequired education, but lacks the required experience, they maynormally apply additional appropriate education toward theexperience requirement, at a rate of one (1) year relevanteducation per year of required experience.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives throughresearch, instruction, and outreach, making a lasting impact on ourstudents, our communities, and the world.
• Culture of Excellence: We are committed to leveragingour strengths, resources, collaboration, and innovation as a topemployer in higher education.
• We’re Here for You: Auburn offers generous benefits,educational opportunities, and a culture of support and work/lifebalance.
• Sweet Home Alabama: The Auburn/Opelika area offerssouthern charm, vibrant downtown scenes, top-ranked schools, andeasy access to Atlanta, Birmingham, and the Gulf of Mexicobeaches.
• A Place for Everyone: Auburn is committed to fosteringan environment where all faculty, staff, and students are welcomed,valued, respected, and engaged.
• Ready to lead and shape the future of higher education?Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and educationopportunities for all individuals without regard to race, color,national origin, religion, sex, sexual orientation, genderidentity, gender expression, pregnancy, age, disability, protectedveteran status, genetic information, or any other classificationprotected by applicable law. Please visit the Office of EqualOpportunity Compliance's website to learnmore.

Posted Date

8/7/2026