Administrative Support Specialist

Auburn University; Auburn (AL); On-site; USD 47,000 - 53,000; Full time

Job summary

Auburn University is seeking an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the McWhorter School of Building Science within the College of Architecture, Design and Construction. The role supports faculty, staff, students, and visitors while advancing teaching, research, outreach, and student engagement.

Responsibilities include coordinating travel, managing travel reimbursements, processing fiscal transactions, and

Qualifications

• High school diploma or GED required.
• 6 years of experience in administrative support services.
• Experience in an academic environment is a plus.

Responsibilities

• Manage faculty, staff, student, and candidate travel, including travel authorizations, travel arrangements, conference registrations, travel reimbursements, and compliance with university travel policies.
• Coordinate student travel activities for study abroad programs, service-learning experiences, field trips, academic competitions, and other experiential learning opportunities.
• Process departmental fiscal transactions, including budget transfers, departmental expenditure corrections, salary wage transfers, eCollections reports, and other financial documentation.
• Reconcile departmental purchasing card transactions, review payroll distribution reports, and assist with departmental financial monitoring and reporting.
• Assist faculty with research-related expenditures and grant-supported purchases while coordinating with college and university research administration personnel.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.
• Be open to occasional travel to construction industry events to assist with recruitment activities, promotional events, workshops, meetings, and special programs.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

High school diploma or GED

Job description

Overview

The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.

About the McWhorter School of Building Science

The McWhorter School of Building Science (BSCI) cultivates a proud tradition of leadership within the construction industry, both nationally and internationally. Rooted in a commitment to practical, professional, and industry-engaged education, BSCI has earned recognition as one of the largest and most respected construction management programs in the United States. Established in 1947, BSCI is also among the nation's oldest construction education programs. As part of Auburn University's College of Architecture, Design and Construction (CADC), BSCI collaborates closely with the School of Architecture, Planning and Landscape Architecture and the School of Industrial and Graphic Design, creating opportunities for interdisciplinary learning, research, and professional engagement.

The successful candidate must be highly organized, customer-focused, detail-oriented, willing to occasionally travel and capable of independently managing multiple priorities in a fast-paced academic environment. This position works closely with faculty, staff, students, college leadership, university offices, and external partners to coordinate a wide range of academic, financial, travel, and operational activities essential to the School's success.

Responsibilities

• Manage faculty, staff, student, and candidate travel, including travel authorizations, travel arrangements, conference registrations, travel reimbursements, and compliance with university travel policies.
• Coordinate student travel activities for study abroad programs, service-learning experiences, field trips, academic competitions, and other experiential learning opportunities.
• Process departmental fiscal transactions, including budget transfers, departmental expenditure corrections, salary wage transfers, eCollections reports, and other financial documentation.
• Reconcile departmental purchasing card transactions, review payroll distribution reports, and assist with departmental financial monitoring and reporting.
• Assist faculty with research-related expenditures and grant-supported purchases while coordinating with college and university research administration personnel.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.
• Be open to occasional travel to construction industry events to assist with recruitment activities, promotional events, workshops, meetings, and special programs.

Qualifications

• High school diploma or GED
• 6 years of experience in administrative support services.

Substitution allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Typical salaries are between $46,580 annually/$22.39 per hour - $53,230 annually/$25.59 per hour

Desired Qualifications

• Experience supporting academic programs, faculty, and students in a higher education environment.
• Experience with university financial, travel, procurement, and student information systems.
• Demonstrated ability to coordinate complex travel logistics and manage multiple concurrent projects.
• Experience with event planning, budget administration, and customer service.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office applications and university administrative systems.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.